Weekly sessions and intake calls

Counseling scheduling software

Counseling scheduling software for therapists whose clients come at the same hour every week. New clients book a free consultation online, ongoing clients keep a weekly or biweekly session on a fixed day, and reminders arrive privately by text or email.

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14 days free · No credit card · Built in Florida

Therapy practice calendar in Smarfle with weekly sessions colored by therapist
Each therapist would have a color; this weekly capture comes from a cleaning company.

Free consultations online

Consultation mode offers a 15-minute intro call. What brings them in and whether they are self-pay are questions you set, and you approve each request before it is confirmed.

Online booking

The weekly hour

Ongoing clients keep their Tuesday 4 p.m. as a weekly or biweekly series, created two weeks ahead, so the hour stays theirs.

Recurring jobs

Discreet reminders

Reminder wording is yours to set, so the text can name the practice without naming the service, and clients can opt out of texts.

Automatic texts

Late cancellations

When a client cancels inside your window, the session can be billed under your policy to the card they saved.

Payments

Therapist time off

Approved vacation shows on the schedule, so group practices can move sessions or warn clients ahead of time.

Team management

Counseling scheduling features

What it does

  • Free consultation bookingApproved by you
  • Weekly and biweekly sessionsFixed day and hour
  • Custom reminder wordingDiscreet text
  • Late cancel billingSaved card

What it doesn't do

  • Telehealth video sessionsUse your telehealth tool
  • Client picks the therapistAssigned by the practice
  • Waitlist for openingsKeep a list in notes
  • Group session capacityOne client per booking

Counseling scheduling pricing

A solo therapist fits on Solo at $19, and every plan has consultation booking, session series and reminders.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Counseling scheduling questions

Yes. Free consultations are requested online, and ongoing sessions repeat weekly.
Yes. A weekly or biweekly series holds their day and hour.
Yes. You write the reminder text yourself.
No. Use your telehealth platform and keep the appointment in Smarfle.
Yes, under your policy, using the client's saved card.
No. Track waitlisted clients in notes or tags.
Not with a shared capacity; each booking is one client.
No. The practice assigns the therapist after booking.

Try counseling scheduling software free

14 days with every feature on your real counseling work. No credit card.

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