Weekly sessions and intake calls
Counseling scheduling software
Counseling scheduling software for therapists whose clients come at the same hour every week. New clients book a free consultation online, ongoing clients keep a weekly or biweekly session on a fixed day, and reminders arrive privately by text or email.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Free consultations online
Consultation mode offers a 15-minute intro call. What brings them in and whether they are self-pay are questions you set, and you approve each request before it is confirmed.
Online bookingThe weekly hour
Ongoing clients keep their Tuesday 4 p.m. as a weekly or biweekly series, created two weeks ahead, so the hour stays theirs.
Recurring jobsDiscreet reminders
Reminder wording is yours to set, so the text can name the practice without naming the service, and clients can opt out of texts.
Automatic textsLate cancellations
When a client cancels inside your window, the session can be billed under your policy to the card they saved.
PaymentsTherapist time off
Approved vacation shows on the schedule, so group practices can move sessions or warn clients ahead of time.
Team managementTherapy appointment software features
What it does
- Free consultation bookingApproved by you
- Weekly and biweekly sessionsFixed day and hour
- Custom reminder wordingDiscreet text
- Late cancel billingSaved card
What it doesn't do
- Telehealth video sessionsUse your telehealth tool
- Client picks the therapistAssigned by the practice
- Waitlist for openingsKeep a list in notes
- Group session capacityOne client per booking
Counseling scheduling pricing
A solo therapist fits on Solo at $19, and every plan has consultation booking, session series and reminders.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
What private practices ask about booking
Is there counseling appointment scheduling software with online booking?
Can a client keep the same weekly time?
Can reminders avoid mentioning therapy?
Does it run telehealth sessions?
Can I charge for late cancellations?
Is there a waitlist?
Can I run group sessions?
Can clients choose their therapist online?
More counseling software
Scheduling for related practices
Try counseling scheduling software free
14 days with every feature on your real counseling work. No credit card.