Billing software for solar owners

Solar billing software

Between signing and switch-on you go months with nothing billing at all. Smarfle keeps the deposit, the milestone points and the monitoring agreement on one record, so the revenue schedule matches the project schedule.

Start Free TrialSee full solar CRM

7 days free · No credit card · Built in Florida

Smarfle · Solar Recurring Billing
Next 30 days

$8,420

Active subscriptions

47

Upcoming auto-charges

Acme Office Park

Monthly maintenance

$485

in 3 days

Riverside Apartments

Quarterly service

$1,200

in 12 days

Downtown Plaza

Monthly recurring

$320

in 18 days

West End Hotel

Bi-weekly contract

$680

in 5 days
Auto-charge enabled · Stripe Connect0.5% platform fee

Real Smarfle UI · Live data from your solar CRM

Why generic billing software fails solar owners

Generic billing tools weren’t built for solar. Smarfle was.

Generic billing software

What everyone else gives you

  • A project sits idle while a deposit check makes its way to you
  • Power purchase and lease agreements need a variable amount every period
  • Annual monitoring contracts are forgotten in year two

Smarfle for solar

Built for your actual workflow

  • The deposit carries a bank transfer option, which is what a five-figure sum should move on
  • The recurring charge takes the period's quantity, so the arithmetic is on the document
  • The monitoring agreement renews on its own date each year
Step-by-step

How solar billing works in Smarfle

From the first touch to the closed loop. No missing pieces.

  1. 1

    The contract sets three payment points

    Deposit, install and interconnection are recorded on the project at signing, so everybody knows which event releases which amount.

  2. 2

    The deposit clears before equipment is ordered

    Panels and inverters are committed against money that has arrived rather than against a signature and an expectation.

  3. 3

    Each milestone bills when it is reached

    Permitting, mechanical completion and utility approval each raise their own charge, so the months between them are not funded entirely out of your account.

  4. 4

    Monitoring starts the day the system does

    The recurring agreement begins at switch-on rather than being proposed later, which is the difference between twenty years of revenue and none at all.

  5. 5

    Variable periods carry their own quantity

    Where a customer is on a production arrangement, the period's figure goes onto the charge, so a number that changes every cycle does not need a new agreement.

Where solar billing breaks down

The friction every solar owner recognizes.

✕

Revenue arrives in lumps and costs do not

Deposit, install and interconnection are months apart. Panels, labor and permits are paid on somebody else's terms in between, and the whole gap is financed by you.

✕

Monitoring agreements are sold and never billed

A production guarantee or monitoring plan attached at the sale is worth a small amount every year for twenty years. Almost none of it is ever actually collected.

✕

A lease needs a different number every period

Billing tied to what a system produced is not something an ordinary routine handles. Most installers either simplify it into a flat figure or work it out by hand each cycle.

The math for solar owners

270 billing points a year

Seven installs a month across three or four milestones each is about 270 separate moments a year where money should move. Spread across permitting, install and interconnection, most of them fall weeks apart from any obvious trigger. Held on one record, the revenue schedule tracks the project schedule rather than somebody's memory.

7

Installs a month

3-4

Milestones each

~270

Billing points a year

Based on typical solar operations. Your numbers may vary.

Features powering solar billing

Each one a deep-dive in its own right.

Monitoring runs as a recurring arrangement

The monitoring agreement sits on the customer with its own cadence, so it bills every period from the day the system energizes without anyone raising it.

Learn more

Customers watch their own account

The deposit, each milestone reached and the outstanding balance are all visible to the customer, which answers the money question without a phone call.

Learn more

System details are fields you define

Array size, inverter make, utility account and interconnection date are your own fields on the property rather than notes in an email thread.

Learn more

Documents stay with the customer record

Approvals, permits and the signed contract are filed on the account, so anything asked about the system years later starts from a record rather than a filing cabinet.

Learn more

Solar billing software questions

Put bank transfer alongside card and give the request a deadline. At this value the processing cost genuinely matters, and posting a check adds a week to a job already waiting on permits.
Yes, by entering that period's quantity on the recurring charge. There is no connection to your monitoring platform and no production calculation, so the number is one you supply.
As its own recurring arrangement with a renewal date. It is small money each year and it runs for two decades, which makes it the most commonly abandoned revenue in the trade.
Yes, each stage its own document against the project. Permitting, install and interconnection are months apart, and billing once at the end means carrying equipment cost throughout.
You can raise them as their own services at the figures you calculate. Smarfle does not connect to an SREC market or a lender portal, so the amounts and the timing come from your own records.

Moving your solar billing software off another tool?

Most solar businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.

Smarfle vs JobberSmarfle vs Smith.aiSmarfle vs CallRailSmarfle vs Birdeye
See all alternatives →

Try solar billing software free

7 days to test the full platform with your real solar workflow. No credit card.

Start Free Trial