Restoration Billing Software
Restoration invoicing is insurance billing + supplements + Xactimate scope reconciliation. Most invoices go to the carrier, not the homeowner. Documentation is everything.
7 days free · No credit card · Built in Florida
$8,420
47
Acme Office Park
Monthly maintenance
$485
Riverside Apartments
Quarterly service
$1,200
Downtown Plaza
Monthly recurring
$320
West End Hotel
Bi-weekly contract
$680
Real Smarfle UI · Live data from your restoration CRM
Why generic billing software fails restoration owners
Generic billing tools weren’t built for restoration. Smarfle was.
Generic billing software
What everyone else gives you
- Recurring billing requires Stripe + Zapier + a spreadsheet
- No way to save customer cards for future auto-charge
- Failed payments don’t auto-retry or notify the customer
- ACH for big invoices means logging into 3 different tools
Smarfle for Restoration
Built for your actual workflow
- Supplement invoices denied for weak documentation
- Final invoice doesn't match Xactimate scope
- Homeowner deductible + carrier payment split is confusing
- Built specifically for restoration businesses
How restoration billing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Customer signs up for recurring service
Via portal subscribe button or office-generated first invoice. Card saves to Stripe Customer.
- 2
Auto-charge runs on schedule
Daily cron processes recurring invoices, charges saved cards off-session. restoration owner sleeps; revenue lands.
- 3
Failed cards trigger retries + emails
Stripe auto-retries 3-4 times. If all fail, customer gets an email link to update their card. No manual chase.
- 4
Customer gets receipt + invoice instantly
Each successful charge fires a receipt email + creates a Paid invoice in Smarfle. Aging report stays clean.
- 5
Owner sees monthly recurring revenue
Subscription dashboard shows what's coming next 30 days. Cashflow forecasting actually possible.
Where restoration billing breaks down
The friction every restoration owner recognizes.
Supplement invoices denied for weak documentation
Adjuster sees 'extra drying days +$1,200'. Without timestamped logs + photos, they push back. You eat the cost or fight for months.
Final invoice doesn't match Xactimate scope
Xactimate scope shows 200 sq ft drywall removed. Final invoice shows 800. Without alignment, the carrier short-pays.
Homeowner deductible + carrier payment split is confusing
Total $14k. Carrier pays $13k after $1k deductible. Without clear billing split, the customer doesn't know what they owe.
Cut AR by 80% on recurring revenue
Auto-charge saved cards for recurring service contracts. Failed payments auto-retry + email customer. The chasing-payments task disappears.
<24h
AR cycle (recurring)
70%+
Failed payments recovered
5-8h/wk
Hours saved chasing
Based on typical restoration operations. Your numbers may vary.
Features powering restoration billing
Each one a deep-dive in its own right.
Recurring billing on auto-pilot
Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.
Learn moreSave card on file
Stripe Customer + saved payment method per client. After their first payment, future charges run off-session. No link to click, no card to re-enter.
Learn moreAuto-charge saved cards
Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.
Learn moreStripe Connect (your account, not ours)
Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).
Learn moreRestoration Billing Software CRM questions
Other restoration tools
Smarfle ships billing software alongside the rest of your CRM.
Billing Software for other industries
Same billing engine, tuned for each vertical.
Try Restoration Billing Software free
7 days to test the full platform with your real restoration workflow. No credit card.
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