Invoicing Software for Painting

Painting Invoicing Software

Project complete = invoice + photos in customer's inbox. Milestone billing for big jobs. Pay Now link with both card + ACH options.

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Smarfle CRM - Painting Dashboard
Active Jobs

11

Deposits Collected

$4,200

Pending Final Invoices

5

Monthly Revenue

$18,500

Recent Jobs

Linda Hartwell

Interior Full House

In Progress

Oakwood HOA

Exterior Repaint

Scheduled

Greg Novak

Deck and Fence Stain

Completed

Where painting invoicing breaks down

The day-to-day friction every painting owner recognizes.

✕

Material + labor disputes

Customer thinks labor was high. Without separate line items + clear breakdown, dispute drags.

✕

Deposit credits forgotten on final invoice

Customer paid $3K deposit, final invoice doesn't show it = confused customer. Smarfle auto-credits.

✕

Touch-up warranty work unclear on invoices

Year-1 touch-up should be $0 — customer confused if invoice doesn't show 'covered'. Clear description fixes it.

How Smarfle handles painting invoicing

One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.

One-click invoice from work order

Mark a job complete and Smarfle pre-fills the invoice with the service, billable hours, parts used, and any expenses logged. You review, hit Send, customer gets it in 30 seconds.

Email + SMS + PDF send

Invoice goes to the client via email (with PDF attached + a Pay Now link) and optionally SMS. Owner sees Sent / Viewed / Paid status updates as the client interacts.

Embedded payment link

Every invoice ships with a Stripe-hosted Pay Now button. Client clicks, enters card or bank, payment lands in your account. CRM auto-marks the invoice paid, sends a receipt.

Aging report (0-30 / 30-60 / 60+)

See exactly which clients owe what, how long it's been overdue, total outstanding. Filter by client, sort by amount or age. Bulk-send reminders from the same screen.

Per-org invoice prefix + branded PDF

Invoices read 'RATHLY-00007' instead of generic 'INV-00007'. PDFs include your logo, address, payment terms, and notes. Numbers are sequential — no duplicates.

Learn more: One-click invoice from work order · Email + SMS + PDF send · Embedded payment link
Top feature for painting

One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.

Project complete = invoice + photos in customer's inbox. Milestone billing for big jobs. Pay Now link with both card + ACH options.

Color SpecsSurface Area LogsCrew AssignmentBefore and After Photos

Other tools painting owners need

Smarfle is one CRM that ships invoicing software alongside everything else you run.

Painting CRM

The full CRM with everything else.

See it all

Painting Scheduling Software

Built into the same painting CRM.

Explore

Painting Dispatch Software

Built into the same painting CRM.

Explore

Painting Billing Software

Built into the same painting CRM.

Explore

Plans that grow with your painting business

All plans include a 7-day free trial. No credit card required.

Starter

Solo operators & small teams

$99/mo
  • Up to 3 users (1 owner + 2 techs)
  • Up to 100 clients
  • 1 GB storage
  • Unlimited work orders & invoices
  • Client portal
  • Scheduling calendar
  • Reports & analytics
  • Review requests
  • Voice AI receptionist (usage-based)
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 500 clients
  • 3 branch locations
  • 5 GB storage
  • Everything in Starter
  • AI email & SMS drafts
  • GMB rank tracking
  • Voice AI receptionist (usage-based)
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 1,000 clients
  • 10 branch locations
  • 20 GB storage
  • Everything in Professional
  • Priority support
  • Voice AI receptionist (usage-based)
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SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →

Painting Invoicing Software CRM questions

Yes. Every invoice generates a branded PDF on the fly (jsPDF — no external service). Includes your company logo, address, the line items, totals, payment terms, and notes. Owner can download from the invoice page; clients get it as an email attachment when you Send.
Yes. Every sent invoice has a Pay Now button that opens a Stripe-hosted checkout (card + ACH for invoices over $1k). When they pay, your CRM invoice auto-flips to Paid + a receipt fires to the client + a confirmation lands in your inbox + in-app.
Smarfle's daily cron auto-flips Sent invoices to Overdue past their due date. The Aging Report breaks outstanding balances into 0-30 / 30-60 / 60+ day buckets. Workflow automation can auto-email or auto-SMS overdue reminders on a schedule (e.g. Day 5, Day 14, Day 30 escalating tone).
Yes. Separate line items for each. Customer sees exactly what they're paying for.
When you generate the final invoice, Smarfle credits previous deposit invoices for the same project. Customer sees deposit credit + remaining balance clearly.
Mark line item as $0 with description ('Touch-up — warranty covered'). Customer sees the work + that it was covered.

Ready to run your painting business from one place?

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