Painting invoices with deposits
Painting invoicing software
Painting invoicing software for interior and exterior projects. The signing deposit is credited, an extra coat or room the homeowner approved is already listed, and the final bill leaves when the drop cloths come up.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
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Painting invoice example
An interior repaint billed room by room, with one extra coat the homeowner approved on site.
Invoice
PT-0662
Due on completion
Bill to
Sophie Okafor
282 Redhill Rd, Winter Park FL 32789
Interior repaint, walls
4 rooms
Ceilings
2 rooms
Trim and doors
1
Extra coat, accent wall
1
Example with sample data
Room and square-foot pricing
Price walls per room, siding per square foot and trim as a flat item. Quantities set on the estimate carry through to the project and onto the invoice.
Services and pricingDeposit before the first coat
The homeowner signs the estimate and pays the deposit from the phone, which covers paint before you buy it, and the final invoice takes it off.
Estimates and e-signaturesColors and paint on file
Paint brand, color code, finish and area are logged on the project, and the gallons bought go on as expenses, so the invoice and your cost sit side by side.
Job expensesExtras approved on site
An accent wall or a second coat the homeowner asks for mid-project is added from your list, so it bills with the rest instead of being forgotten.
Job managementPainting contractor invoicing software at a glance
What it does
- Room, square-foot or flat pricingCarried from the estimate
- Deposit at signingCredited on the invoice
- Color, finish and area loggedOn the project
- Extras added mid-projectAt your list price
What it doesn't do
- Paint store orderingOrdered outside Smarfle
- Area takeoff from plansEnter measured areas
- Customer financingNot offered
- QuickBooks syncCSV export available
Smarfle vs Housecall Pro for painters
| Smarfle | Housecall Pro | |
|---|---|---|
| Entry plan | Solo $19, 1 user | Basic $79, 1 user |
| Mid plan | Starter $99, 5 users | Essentials $189, 5 users |
| Sends you customer leads (pay-per-lead directory) | Yes | No |
| Guided onboarding with an implementation contact | No | Yes |
| Answers your phone without a paid add-on | Yes | No |
Painting invoicing pricing
Every plan covers estimates, deposits and invoicing. Card payments carry Stripe's fee and Smarfle's 0.5%.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
What painters ask about invoicing
Can I invoice painting by the room?
Can I collect a deposit before buying paint?
How do extra coats get billed?
Can I keep the colors used?
Can I charge for drywall repair or wallpaper removal?
Do painters see the contract price?
Can I bill an exterior job in stages?
Is there a painting invoice app?
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