Painting Billing Software
Project deposits + milestone billing + color-match warranty. Painting billing covers all three. Saved cards + Pay Now links keep cashflow flowing.
7 days free · No credit card · Built in Florida
$8,420
47
Acme Office Park
Monthly maintenance
$485
Riverside Apartments
Quarterly service
$1,200
Downtown Plaza
Monthly recurring
$320
West End Hotel
Bi-weekly contract
$680
Real Smarfle UI · Live data from your painting CRM
Why generic billing software fails painting owners
Generic billing tools weren’t built for painting. Smarfle was.
Generic billing software
What everyone else gives you
- Project deposit chased before crew dispatched
- Final balance disputed at job site without saved card
- Touch-up warranty work eats margin without internal cost tracking
Smarfle for Painting
Built for your actual workflow
- Pay Now with card + ACH for $1k+ deposits; lands next business day
- Card saves at deposit; balance charges with one click on completion
- Tag warranty WOs to parent project for true project-level profit reports
How painting billing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Customer signs up for recurring service
Via portal subscribe button or office-generated first invoice. Card saves to Stripe Customer.
- 2
Auto-charge runs on schedule
Daily cron processes recurring invoices, charges saved cards off-session. painting owner sleeps; revenue lands.
- 3
Failed cards trigger retries + emails
Stripe auto-retries 3-4 times. If all fail, customer gets an email link to update their card. No manual chase.
- 4
Customer gets receipt + invoice instantly
Each successful charge fires a receipt email + creates a Paid invoice in Smarfle. Aging report stays clean.
- 5
Owner sees monthly recurring revenue
Subscription dashboard shows what's coming next 30 days. Cashflow forecasting actually possible.
Where painting billing breaks down
The friction every painting owner recognizes.
Project deposit chased before crew dispatched
Crew can't start until deposit clears. Pay Now link with card + ACH options lands deposits same-day.
Final balance owed but customer wants to negotiate
Job done, customer wants to renegotiate. Saved card + clear line items make the final invoice straightforward.
Touch-up warranty service eats time + money
Free touch-ups are a margin-killer. Track warranty time as billable internal cost so you see project-level profit.
Cut AR by 80% on recurring revenue
Auto-charge saved cards for recurring service contracts. Failed payments auto-retry + email customer. The chasing-payments task disappears.
<24h
AR cycle (recurring)
70%+
Failed payments recovered
5-8h/wk
Hours saved chasing
Based on typical painting operations. Your numbers may vary.
Features powering painting billing
Each one a deep-dive in its own right.
Recurring billing on auto-pilot
Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.
Learn moreSave card on file
Stripe Customer + saved payment method per client. After their first payment, future charges run off-session. No link to click, no card to re-enter.
Learn moreAuto-charge saved cards
Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.
Learn moreStripe Connect (your account, not ours)
Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).
Learn morePainting Billing Software CRM questions
Other painting tools
Smarfle ships billing software alongside the rest of your CRM.
Billing Software for other industries
Same billing engine, tuned for each vertical.
Try Painting Billing Software free
7 days to test the full platform with your real painting workflow. No credit card.
Start Free Trial