Billing Software for Painting

Painting Billing Software

Project deposits + milestone billing + color-match warranty — painting billing covers all three. Saved cards + Pay Now links keep cashflow flowing.

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Smarfle CRM - Painting Dashboard
Active Jobs

11

Deposits Collected

$4,200

Pending Final Invoices

5

Monthly Revenue

$18,500

Recent Jobs

Linda Hartwell

Interior Full House

In Progress

Oakwood HOA

Exterior Repaint

Scheduled

Greg Novak

Deck and Fence Stain

Completed

Where painting billing breaks down

The day-to-day friction every painting owner recognizes.

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Project deposit chased before crew dispatched

Crew can't start until deposit clears. Pay Now link with card + ACH options lands deposits same-day.

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Final balance owed but customer wants to negotiate

Job done, customer wants to renegotiate. Saved card + clear line items make the final invoice straightforward.

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Touch-up warranty service eats time + money

Free touch-ups are a margin-killer. Track warranty time as billable internal cost so you see project-level profit.

How Smarfle handles painting billing

Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.

Recurring billing on auto-pilot

Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.

Save card on file

Stripe Customer + saved payment method per client. After their first payment, future charges run off-session — no link to click, no card to re-enter.

Auto-charge saved cards

Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.

Stripe Connect (your account, not ours)

Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).

Automated overdue reminders

Smarfle auto-marks invoices overdue past due date and sends email reminders to the client. Workflow automation can fire SMS reminders too.

Learn more: Recurring billing on auto-pilot · Save card on file · Auto-charge saved cards
Top feature for painting

Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.

Project deposits + milestone billing + color-match warranty — painting billing covers all three. Saved cards + Pay Now links keep cashflow flowing.

Color SpecsSurface Area LogsCrew AssignmentBefore and After Photos

Other tools painting owners need

Smarfle is one CRM that ships billing software alongside everything else you run.

Painting CRM

The full CRM with everything else.

See it all

Painting Scheduling Software

Built into the same painting CRM.

Explore

Painting Dispatch Software

Built into the same painting CRM.

Explore

Painting Invoicing Software

Built into the same painting CRM.

Explore

Plans that grow with your painting business

All plans include a 7-day free trial. No credit card required.

Starter

Solo operators & small teams

$99/mo
  • Up to 3 users (1 owner + 2 techs)
  • Up to 100 clients
  • 1 GB storage
  • Unlimited work orders & invoices
  • Client portal
  • Scheduling calendar
  • Reports & analytics
  • Review requests
  • Voice AI receptionist (usage-based)
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 500 clients
  • 3 branch locations
  • 5 GB storage
  • Everything in Starter
  • AI email & SMS drafts
  • GMB rank tracking
  • Voice AI receptionist (usage-based)
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 1,000 clients
  • 10 branch locations
  • 20 GB storage
  • Everything in Professional
  • Priority support
  • Voice AI receptionist (usage-based)
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SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →

Painting Billing Software CRM questions

Create a service in Smarfle marked 'recurring' with an interval (weekly/monthly/quarterly/annually). When a client signs up via the portal or you generate the first invoice, Smarfle creates a Stripe Subscription on your connected Stripe account. Stripe bills the saved card automatically every cycle. Each successful charge auto-creates a paid invoice in your CRM.
Money goes straight to your Stripe account, not ours. We use Stripe Connect Express — Stripe holds the funds, transfers to your bank on your payout schedule. Smarfle never touches the money. You see the deposit in your bank within 2 business days (Standard payout) or instant (Stripe Instant Payout, fee applies).
Stripe automatically retries failed cards 3-4 times over a week. If all retries fail, Smarfle marks the subscription Past Due and emails the client a Stripe-hosted update-card link. Owner gets a notification too. The recurring invoice stays unpaid until the client fixes the card.
Pay Now link in deposit invoice supports card + ACH. ACH best for $1K+ deposits (0.8% capped at $5).
Yes. Card saves at deposit. On completion, one-click charge the saved card for the balance.
Tag warranty WOs to the parent project. Reports show project-level profit including warranty labor — keeps your pricing model honest.

Ready to run your painting business from one place?

Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.

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