Scheduling Software for Med Spa

Med Spa Scheduling Software

Botox follow-ups every 3 months, laser series 6 weeks apart, consultations one-off — med spa scheduling spans many cadences. Smarfle handles all of them.

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Smarfle CRM - Med Spa Dashboard
Active Protocols

29

Today's Treatments

8

Collected This Month

$22,400

Package Renewals Due

5

Recent Jobs

Jessica Blake

Laser Hair Removal (Session 4/6)

Completed

Natalie Reed

Botox Touch-Up

In Progress

Amanda Torres

Chemical Peel Consultation

Scheduled

Catherine Liu

Microneedling (Session 2/4)

Confirmed

Where med spa scheduling breaks down

The day-to-day friction every med spa owner recognizes.

✕

Treatment series spread across recurring schedule

Laser series = 6 sessions every 6 weeks. Without auto-generation, sessions get missed mid-series = customer loses treatment efficacy + you lose revenue.

✕

Botox follow-ups (every 3 months) forgotten

Customer wants the same provider, same time, every 3 months. Without recurring scheduling, the renewal slip means they go elsewhere.

✕

Consultations + treatments collide on the calendar

60-min consult + 30-min Botox booked in same hour = chaos. Per-service durations prevent it.

How Smarfle handles med spa scheduling

Book the right job, with the right tech, at the right time — without three apps and a phone call to confirm.

Shared team calendar

Month, week, and day views with technician color-coding. Drag jobs to reassign or reschedule. Office and field see the exact same calendar in real time.

Recurring service auto-generation

Set up a recurring schedule once (weekly, biweekly, monthly, quarterly) and Smarfle auto-creates each occurrence's work order so contracts never get missed.

Public booking link

Share a /book/your-business URL on Google, your website, or in SMS. Customers pick a slot, you approve, the job lands on the calendar — no back-and-forth.

Automatic reminders

Send appointment confirmations, day-before reminders, and on-the-way SMS automatically — cuts no-shows by 30-50% on average.

Conflict + buffer detection

Smarfle checks technician availability + travel time before letting you book. No double-bookings, no impossible-to-make slots.

Learn more: Shared team calendar · Recurring service auto-generation · Public booking link
Top feature for med spa

Book the right job, with the right tech, at the right time — without three apps and a phone call to confirm.

Botox follow-ups every 3 months, laser series 6 weeks apart, consultations one-off — med spa scheduling spans many cadences. Smarfle handles all of them.

Treatment ProtocolsFollow-Up AutomationPackage TrackingConsent Docs

Other tools med spa owners need

Smarfle is one CRM that ships scheduling software alongside everything else you run.

Med Spa CRM

The full CRM with everything else.

See it all

Med Spa Billing Software

Built into the same med spa CRM.

Explore

Med Spa Invoicing Software

Built into the same med spa CRM.

Explore

Plans that grow with your med spa business

All plans include a 7-day free trial. No credit card required.

Starter

Solo operators & small teams

$99/mo
  • Up to 3 users (1 owner + 2 techs)
  • Up to 100 clients
  • 1 GB storage
  • Unlimited work orders & invoices
  • Client portal
  • Scheduling calendar
  • Reports & analytics
  • Review requests
  • Voice AI receptionist (usage-based)
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 500 clients
  • 3 branch locations
  • 5 GB storage
  • Everything in Starter
  • AI email & SMS drafts
  • GMB rank tracking
  • Voice AI receptionist (usage-based)
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 1,000 clients
  • 10 branch locations
  • 20 GB storage
  • Everything in Professional
  • Priority support
  • Voice AI receptionist (usage-based)
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SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →

Med Spa Scheduling Software CRM questions

Smarfle is your shared team calendar. Adding a Google Calendar two-way sync is on the roadmap. For now you can subscribe to your Smarfle calendar via .ics from settings, or send calendar invites with the .ics attachment when scheduling jobs.
Yes. The technician role automatically filters the calendar to their assigned jobs. They see their day on the mobile-optimized dashboard plus the full month view scoped to themselves.
Set up a recurring template once with the cadence (weekly, biweekly, monthly, quarterly), price, default technician, and notes. Smarfle auto-generates each occurrence as a work order on the calendar so you never have to remember to schedule the next visit.
Set up the series as a recurring WO with 6-week cadence + 6-occurrence limit. Smarfle generates each session + reminds 24h before.
Yes. Each customer's Botox follow-up is a recurring quarterly WO. Smarfle generates the next visit + sends reminder + reschedule link.
Each service has its own duration (60-min consult, 30-min Botox, 90-min full-face laser). Public booking respects each duration.

Ready to run your med spa business from one place?

Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.

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