Billing Software for Med Spa

Med Spa Billing Software

Treatment series packages + member subscriptions + per-visit fees — med spa billing covers all three. Smarfle handles saved cards for high-value treatments.

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Smarfle CRM - Med Spa Dashboard
Active Protocols

29

Today's Treatments

8

Collected This Month

$22,400

Package Renewals Due

5

Recent Jobs

Jessica Blake

Laser Hair Removal (Session 4/6)

Completed

Natalie Reed

Botox Touch-Up

In Progress

Amanda Torres

Chemical Peel Consultation

Scheduled

Catherine Liu

Microneedling (Session 2/4)

Confirmed

Where med spa billing breaks down

The day-to-day friction every med spa owner recognizes.

✕

$3K treatment series package balance not tracked

Customer paid $3K for 6-session laser series — without per-visit decrement, you can't tell when they owe more.

✕

Member subscription billed inconsistently

Monthly member subscriptions should auto-charge. Manual invoicing = lost membership revenue.

✕

Per-visit Botox collection inconsistent

Manual collection at front desk slips when busy. Saved card + auto-charge per visit eliminates it.

How Smarfle handles med spa billing

Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.

Recurring billing on auto-pilot

Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.

Save card on file

Stripe Customer + saved payment method per client. After their first payment, future charges run off-session — no link to click, no card to re-enter.

Auto-charge saved cards

Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.

Stripe Connect (your account, not ours)

Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).

Automated overdue reminders

Smarfle auto-marks invoices overdue past due date and sends email reminders to the client. Workflow automation can fire SMS reminders too.

Learn more: Recurring billing on auto-pilot · Save card on file · Auto-charge saved cards
Top feature for med spa

Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.

Treatment series packages + member subscriptions + per-visit fees — med spa billing covers all three. Smarfle handles saved cards for high-value treatments.

Treatment ProtocolsFollow-Up AutomationPackage TrackingConsent Docs

Other tools med spa owners need

Smarfle is one CRM that ships billing software alongside everything else you run.

Med Spa CRM

The full CRM with everything else.

See it all

Med Spa Scheduling Software

Built into the same med spa CRM.

Explore

Med Spa Invoicing Software

Built into the same med spa CRM.

Explore

Plans that grow with your med spa business

All plans include a 7-day free trial. No credit card required.

Starter

Solo operators & small teams

$99/mo
  • Up to 3 users (1 owner + 2 techs)
  • Up to 100 clients
  • 1 GB storage
  • Unlimited work orders & invoices
  • Client portal
  • Scheduling calendar
  • Reports & analytics
  • Review requests
  • Voice AI receptionist (usage-based)
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 500 clients
  • 3 branch locations
  • 5 GB storage
  • Everything in Starter
  • AI email & SMS drafts
  • GMB rank tracking
  • Voice AI receptionist (usage-based)
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 1,000 clients
  • 10 branch locations
  • 20 GB storage
  • Everything in Professional
  • Priority support
  • Voice AI receptionist (usage-based)
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SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →

Med Spa Billing Software CRM questions

Create a service in Smarfle marked 'recurring' with an interval (weekly/monthly/quarterly/annually). When a client signs up via the portal or you generate the first invoice, Smarfle creates a Stripe Subscription on your connected Stripe account. Stripe bills the saved card automatically every cycle. Each successful charge auto-creates a paid invoice in your CRM.
Money goes straight to your Stripe account, not ours. We use Stripe Connect Express — Stripe holds the funds, transfers to your bank on your payout schedule. Smarfle never touches the money. You see the deposit in your bank within 2 business days (Standard payout) or instant (Stripe Instant Payout, fee applies).
Stripe automatically retries failed cards 3-4 times over a week. If all retries fail, Smarfle marks the subscription Past Due and emails the client a Stripe-hosted update-card link. Owner gets a notification too. The recurring invoice stays unpaid until the client fixes the card.
Package as a service with included session count. Smarfle decrements per visit. Customer sees remaining sessions + you see when to recommend renewal.
Yes. Monthly recurring service. Card saves first month, auto-charge handles future months.
Yes. Each visit's invoice auto-charges saved card. Customer sees the line item, no front-desk collection needed.

Ready to run your med spa business from one place?

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