Med spa invoicing software
A course of treatment is one purchase to your client, not eight small charges. Smarfle invoices the series and shows progress through it, and sends future work as its own quote so it never arrives mixed into a bill for something already done.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your med spa CRM
Why generic invoicing software fails med spa owners
Generic invoicing tools weren’t built for med spa. Smarfle was.
Generic invoicing software
What everyone else gives you
- A document after every appointment fills a client's inbox
- A client cannot see how far into the laser series they are
- Today's visit and a future course of treatment share one document
Smarfle for med spa
Built for your actual workflow
- A monthly summary bundles the visits into one bill a client can actually read
- The treatment is named on the line and the progress through the course sits on the record
- Each is raised on its own, so what is owed now and what is prepaid never blur
How med spa invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Treatment recorded at the chair
What was performed and what was used are logged at the appointment, so the charge reflects the visit accurately.
- 2
Series progress tracked on the client
The record knows where a client is in a course of treatment, which is what lets the invoice show progress rather than a bare amount.
- 3
Invoice raised for the series
Billing the course rather than each appointment stops a client receiving a stream of small charges for something they experience as one purchase.
- 4
Progress through the series shown
The document names which treatments the amount covers, so a client midway through knows exactly what they have paid for.
- 5
Future treatment quoted separately
A plan discussed at the chair goes out as its own quote, so it is never mixed into a bill for work already done.
- 6
Invoice and quote both payable
The invoice and the quote each carry their own route to pay, so a decision made at home does not need a phone call to act on.
Where med spa invoicing breaks down
The friction every med spa owner recognizes.
A course is one purchase and many visits
A client buys six sessions and attends across five months. Billing each visit turns a single decision into six transactions and a stream of small documents nobody wanted.
The client does not know where they are
Somewhere around the fourth session a client asks how many are left. If that count lives in a notebook and a memory, the answer is a guess with money attached to it.
Retail is a second business nobody reconciles
Aftercare and take-home product get sold at a counter as their own receipt. It never joins the treatment record, so what a client actually spends is spread across two systems.
The series is the purchase
Charging per visit turns one purchase into a drip of small transactions. Bill the course as a course, show how far through it they are, and keep future recommendations on their own quote so nothing proposed at the chair lands inside a bill for work already done.
260
Active clients
4-6
Treatments in a series
~1,200
Invoices a year, per visit
Based on typical med spa operations. Your numbers may vary.
Features powering med spa invoicing
Each one a deep-dive in its own right.
Consent forms kept on the chart
Signed paperwork and intake forms keep to the client they belong to, so a chart pulled two years later holds everything a practitioner would want in front of them.
Learn moreCard on file for the course
A stored card covers the later appointments in a course, so the front desk is not asking for a card at the end of a treatment the client came to relax for.
Learn moreReminders sent from the clinic
A text goes out ahead of the visit from your business number, so an appointment booked six weeks earlier is not the one thing a client has to remember on the day.
Learn moreRetail carries your prices
Aftercare and take-home product are priced once and land on the same document as the treatment, so the counter sale stops being a second receipt nobody logs.
Learn moreMed spa invoicing software questions
Moving your med spa invoicing software off another tool?
Most med spa businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other med spa tools
Smarfle ships invoicing software alongside the rest of your CRM.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
Try med spa invoicing software free
7 days to test the full platform with your real med spa workflow. No credit card.
Start Free Trial