Med Spa Invoicing Software
Treatment done = invoice generated. High-value packages + Botox per-visit + member subscriptions all handled. Pay Now link with card or ACH.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your med spa CRM
Why generic invoicing software fails med spa owners
Generic invoicing tools weren’t built for med spa. Smarfle was.
Generic invoicing software
What everyone else gives you
- Per-visit invoices flood member inbox
- Package decrement not visible: customer surprised when laser series ends
- Current visit + future series fees mixed in one invoice
Smarfle for Med Spa
Built for your actual workflow
- Monthly summary option bundles visits into one parent-friendly bill
- Each invoice line item shows 'Used X of Y sessions remaining Z'
- Each as its own invoice; customer sees current vs pre-paid clearly
How med spa invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Tech marks the {industry} job complete
Mobile WO logs billable hours, parts used, photos, signatures. Done.
- 2
Invoice pre-fills from the work order
One click pulls in services, hours, parts, expenses. Owner reviews + hits Send.
- 3
Customer gets email + SMS + Pay Now link
Branded invoice PDF attached. Customer pays with card or ACH in 30 seconds.
- 4
Smarfle auto-marks paid + sends receipt
Stripe webhook flips the invoice to Paid the moment payment lands. Receipt fires automatically.
- 5
Overdue invoices auto-chase
Past-due invoices flip to Overdue on cron. Workflow automation can fire reminder emails + SMS on Day 7, 14, 30.
Where med spa invoicing breaks down
The friction every med spa owner recognizes.
Per-visit Botox invoices flood inbox
Member doesn't want a new invoice every visit. Monthly summary option fixes it.
Package decrement not visible on invoice
Customer paid $3K for laser series. Invoices should show 'Used 3 of 6 sessions'. Without it, they're surprised when series ends.
Treatment plan + future appointment fees mixed
Customer paid for current visit + booked future series. Without clear separation, invoice gets confusing.
From job-done to paid in 7 days, not 30
One-click invoice from completed WO + Pay Now link + auto-reminders shrinks the AR cycle from 30+ days to 7-10 days. Cashflow improves dramatically.
7-10d
AR cycle
30 sec
Invoice creation time
60-70%
Overdue rate drop
Based on typical med spa operations. Your numbers may vary.
Features powering med spa invoicing
Each one a deep-dive in its own right.
One-click invoice from work order
Mark a job complete and Smarfle pre-fills the invoice with the service, billable hours, parts used, and any expenses logged. You review, hit Send, customer gets it in 30 seconds.
Learn moreEmail + SMS + PDF send
Invoice goes to the client via email (with PDF attached + a Pay Now link) and optionally SMS. Owner sees Sent / Viewed / Paid status updates as the client interacts.
Learn moreEmbedded payment link
Every invoice ships with a Stripe-hosted Pay Now button. Client clicks, enters card or bank, payment lands in your account. CRM auto-marks the invoice paid, sends a receipt.
Learn moreAging report (0-30 / 30-60 / 60+)
See exactly which clients owe what, how long it's been overdue, total outstanding. Filter by client, sort by amount or age. Bulk-send reminders from the same screen.
Learn moreMed Spa Invoicing Software CRM questions
Other med spa tools
Smarfle ships invoicing software alongside the rest of your CRM.
Invoicing Software for other industries
Same invoicing engine, tuned for each vertical.
Try Med Spa Invoicing Software free
7 days to test the full platform with your real med spa workflow. No credit card.
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