Med Spa Invoicing Software
Treatment done = invoice generated. High-value packages + Botox per-visit + member subscriptions all handled. Pay Now link with card or ACH.
29
8
$22,400
5
Jessica Blake
Laser Hair Removal (Session 4/6)
Natalie Reed
Botox Touch-Up
Amanda Torres
Chemical Peel Consultation
Catherine Liu
Microneedling (Session 2/4)
Where med spa invoicing breaks down
The day-to-day friction every med spa owner recognizes.
Per-visit Botox invoices flood inbox
Member doesn't want a new invoice every visit. Monthly summary option fixes it.
Package decrement not visible on invoice
Customer paid $3K for laser series — invoices should show 'Used 3 of 6 sessions'. Without it, they're surprised when series ends.
Treatment plan + future appointment fees mixed
Customer paid for current visit + booked future series — without clear separation, invoice gets confusing.
How Smarfle handles med spa invoicing
One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.
One-click invoice from work order
Mark a job complete and Smarfle pre-fills the invoice with the service, billable hours, parts used, and any expenses logged. You review, hit Send, customer gets it in 30 seconds.
Email + SMS + PDF send
Invoice goes to the client via email (with PDF attached + a Pay Now link) and optionally SMS. Owner sees Sent / Viewed / Paid status updates as the client interacts.
Embedded payment link
Every invoice ships with a Stripe-hosted Pay Now button. Client clicks, enters card or bank, payment lands in your account. CRM auto-marks the invoice paid, sends a receipt.
Aging report (0-30 / 30-60 / 60+)
See exactly which clients owe what, how long it's been overdue, total outstanding. Filter by client, sort by amount or age. Bulk-send reminders from the same screen.
Per-org invoice prefix + branded PDF
Invoices read 'RATHLY-00007' instead of generic 'INV-00007'. PDFs include your logo, address, payment terms, and notes. Numbers are sequential — no duplicates.
One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.
Treatment done = invoice generated. High-value packages + Botox per-visit + member subscriptions all handled. Pay Now link with card or ACH.
Other tools med spa owners need
Smarfle is one CRM that ships invoicing software alongside everything else you run.
Plans that grow with your med spa business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Med Spa Invoicing Software CRM questions
Ready to run your med spa business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
7 days free · No credit card · Cancel anytime