Buyer meetings and build stages

Home builder scheduling software

Home builder scheduling software for buyers' appointments and the build behind them. Buyers book selection meetings and walkthroughs online, each stage is set on the project manager's calendar, and the 11-month warranty visit is flagged by a reminder before it is due.

Start Free TrialSee the home builder CRM

14 days free · No credit card · Built in Florida

Home builder calendar in Smarfle with buyer meetings and build stages colored by project manager
Project managers in color through one week, illustrated with a cleaning company's jobs.

Selection meetings online

Buyers book design selection meetings and walkthroughs on your page in consultation mode, with their lot number as a booking question.

Online booking

Stages by project manager

Foundation pour, framing, dry-in and finishes are scheduled on the project manager's calendar for each build, so overlapping lots are visible in one week view.

Calendar scheduling

Pre-drywall and final walkthroughs

Walkthroughs are appointments with the buyer, reminded the day before, so nobody shows up to a locked house.

Buyer records

Warranty visits

Set an 11-month reminder at closing. The buyer is asked to list warranty items, and the office books the visit when they respond.

Maintenance reminders

Date changes from the field

When inspections or weather push a stage, moving it sends the buyer the new date, so updates do not depend on the sales office.

Automatic texts

Builder scheduling software features

What it does

  • Buyer meetings booked onlineConsultation mode
  • Build stages per project managerDated jobs
  • Walkthrough remindersDay before and day of
  • Warranty visit reminders11-month reminder

What it doesn't do

  • Critical path schedulingStages are separate jobs
  • Trade partner scheduling portalShare dates directly
  • Lot and community calendarsUse one calendar
  • Inspection request integrationRequest inspections yourself

Home builder scheduling pricing

Buyer booking, stage scheduling and warranty prompts are standard on every plan, and ten users fit on Professional.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
Start Free Trial

Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
Start Free Trial
Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
Start Free Trial

Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
Start Free Trial

SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Questions builders ask about selection meetings

Is there scheduling software for custom home builders?

Yes. Buyer meetings book online, and build stages are scheduled per project manager.

Can buyers book selection meetings?

Yes. They choose a time on your booking page with their lot number.

Does it do critical path scheduling?

No. Each stage is a dated job without dependencies.

Can trade partners see the schedule?

Not in Smarfle. Send them their dates directly.

Are buyers told when a stage moves?

Yes. A new date on the stage goes straight to the buyer.

Can I schedule the 11-month warranty walk?

Yes. A reminder set at closing prompts it, and the office books it.

Can I see all lots at once?

Yes. The week view shows every build across project managers.

Does it request city inspections?

No. Request inspections with the city and note the date on the build.

Try home builder scheduling software free

14 days with every feature on your real home builder work. No credit card.

Start Free Trial