Buyer payments through closing

Home builder billing software

Home builder billing software for the money a buyer pays you directly before closing. The contract deposit, each stage payment and every signed upgrade sit on the buyer's statement, a payment that runs late is reminded for you, and the aging view shows which builds are waiting on a buyer.

Start Free TrialSee the home builder CRM

14 days free · No credit card · Built in Florida

Home builder buyer balances in Smarfle, with stage and upgrade invoices outstanding and grouped by age
Buyer balances across every build, oldest invoices last.

A statement for each buyer

Deposit, foundation, framing, dry-in and each upgrade invoice appear on the buyer's private statement with what they paid and what is next, so the sales office stops fielding balance questions.

Client portal

Upgrade payments up front

A signed upgrade can carry its own deposit, so a $9,000 kitchen package is partly paid before you order the cabinets.

Estimates and e-signatures

Late stage payments

Once a stage invoice is past its due date, it turns overdue and the buyer is reminded by email and text without the superintendent getting involved.

Automatic emails

Wires, checks and ACH

Buyers paying large stages by wire or check are recorded as received, and those who prefer to pay online can use ACH, where Stripe charges no more than $5.

Payments

Builds waiting on money

The aging view and each build's invoices show where a buyer payment is holding up the schedule.

Reports

Home builder billing features

What it does

  • Buyer statementsPrivate link per buyer
  • Upgrade depositsWith the signed upgrade
  • Overdue stage remindersEmail and text
  • Wire and check recordingMarked received

What it doesn't do

  • Construction loan drawsRequest from the lender
  • Closing statement reconciliationWith your title company
  • Escrow of buyer depositsUse your escrow agent
  • QuickBooks syncCSV export

Home builder billing pricing

Every plan includes buyer statements, upgrade deposits and overdue reminders; online payments carry Stripe processing plus a 0.5% platform fee.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
Start Free Trial

Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
Start Free Trial
Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
Start Free Trial

Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
Start Free Trial

SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Home builder billing questions

Yes. Buyer deposits, stage payments and upgrades are billed and tracked on each buyer's statement.
Yes. A private link shows every invoice, payment and the remaining balance before closing.
No. Draw requests go to the lender; Smarfle bills the buyer directly.
Yes. Add a deposit to the upgrade estimate, collected when the buyer signs.
No. Buyer deposits that must be escrowed belong with your escrow agent.
Yes. Overdue stage invoices trigger reminders by email and text.
Yes. Record the wire on the invoice, and the buyer's statement shows it.
Yes. Open invoices are listed by age with the buyer and build.

Try home builder billing free

14 days with every feature on your real home builder work. No credit card.

Start Free Trial