Fire Protection Invoicing Software
Inspection completed, report generated, invoice + report in customer's inbox in 30 seconds. Compliance + billing in one workflow.
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34
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$14,800
Metro Office Tower
Quarterly Sprinkler Inspection
Bella Italia Restaurant
Annual Hood Suppression Test
Lakewood Apartments
Fire Alarm Panel Repair
Sunrise Medical Center
Extinguisher Annual Service
Where fire protection invoicing breaks down
The day-to-day friction every fire protection owner recognizes.
Inspection report + invoice sent separately
Customer needs both — without combined send, they wait for the report + invoice in two emails. Smarfle attaches both to one email.
NFPA-compliance line items confuse non-experts
Customer sees 'NFPA-25 quarterly main drain' line item + doesn't know what it is. Plain-English descriptions on the invoice fix it.
Multi-system invoices hard to read
Sprinkler + extinguisher + alarm + emergency lighting = 4 systems on one invoice. Clear groupings + summaries help.
How Smarfle handles fire protection invoicing
One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.
One-click invoice from work order
Mark a job complete and Smarfle pre-fills the invoice with the service, billable hours, parts used, and any expenses logged. You review, hit Send, customer gets it in 30 seconds.
Email + SMS + PDF send
Invoice goes to the client via email (with PDF attached + a Pay Now link) and optionally SMS. Owner sees Sent / Viewed / Paid status updates as the client interacts.
Embedded payment link
Every invoice ships with a Stripe-hosted Pay Now button. Client clicks, enters card or bank, payment lands in your account. CRM auto-marks the invoice paid, sends a receipt.
Aging report (0-30 / 30-60 / 60+)
See exactly which clients owe what, how long it's been overdue, total outstanding. Filter by client, sort by amount or age. Bulk-send reminders from the same screen.
Per-org invoice prefix + branded PDF
Invoices read 'RATHLY-00007' instead of generic 'INV-00007'. PDFs include your logo, address, payment terms, and notes. Numbers are sequential — no duplicates.
One-click invoice from work order. Stripe payment links built in. Aging report + auto-send reminders.
Inspection completed, report generated, invoice + report in customer's inbox in 30 seconds. Compliance + billing in one workflow.
Other tools fire protection owners need
Smarfle is one CRM that ships invoicing software alongside everything else you run.
Fire Protection CRM
The full CRM with everything else.
Fire Protection Scheduling Software
Built into the same fire protection CRM.
Fire Protection Dispatch Software
Built into the same fire protection CRM.
Fire Protection Billing Software
Built into the same fire protection CRM.
Plans that grow with your fire protection business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Fire Protection Invoicing Software CRM questions
Ready to run your fire protection business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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