Inspection and repair invoices
Fire protection invoicing software
Fire protection invoicing software for inspections, deficiency repairs and service calls. Each completed inspection bills the building's account, and property managers pay by ACH or card from the invoice link.
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- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
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Fire protection invoice example
An annual inspection for a commercial building, billed to the property manager's account.
Invoice
FP-0942
Net 30
Bill to
Lakeview Property Group
Accounts payable, Orlando FL 32803
Annual sprinkler inspection
1
Extinguisher inspection and tag
18 units
Fire alarm panel test
1
Example with sample data
Billing by building
Each building is a separate account with its devices listed, so the inspection invoice names the property and a manager with several sites gets one bill per building.
Customer recordsDeficiency repairs on their own invoice
A failed device found on inspection becomes an estimate the manager signs, then its own repair job and invoice, so the inspection bill is never held up by repair approvals.
Estimates and e-signaturesNet terms and ACH
Set terms such as Net 30 on the invoice, and commercial accounts pay by ACH from the link, where Stripe's fee stops at $5. Card payments work for smaller customers.
Payment linksCopies to the right inbox
Add the accounts payable contact to the customer, and the bill reaches whoever pays it as well as the site manager.
Automatic emailsFire protection invoicing software features
What it does
- Invoice per buildingDevices listed on the account
- Deficiency repairs billed apartEstimate first, then invoice
- Net terms and ACHStripe's fee capped at $5
- Invoice copies to billing contactsAccounts payable included
What it doesn't do
- Inspection report generationReports come from your own tool
- AHJ compliance filingFiled with the authority yourself
- Customer purchase order matchingNote the PO on the invoice
- QuickBooks syncCSV export instead
Smarfle vs ServiceTitan for fire protection
| Smarfle | ServiceTitan | |
|---|---|---|
| Entry plan | Solo $19, 1 user | From around $398 per user |
| Mid plan | Starter $99, 5 users | Quoted, plus modules |
| Equipment or unit records per customer | Yes | Yes |
| Guided onboarding with an implementation contact | No | Yes |
| Prices published on the website | Yes | No |
Fire protection invoicing pricing
Invoicing, devices and estimates come with every plan; Stripe caps its ACH fee at $5 a payment.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
What inspection firms ask about invoices
Can I invoice each building separately?
Can I set Net 30 terms?
Does it create the inspection report?
Can property managers pay by ACH?
How do deficiency repairs get billed?
Can I put a PO number on the invoice?
Can accounts payable get a copy?
How do invoices get to my accountant?
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