Inspection contracts on schedule
Fire protection billing software
Fire protection billing software for inspection contracts that come around every year. Each scheduled sprinkler, alarm or extinguisher inspection bills its contract price when the technician closes it, monitoring fees renew on their own, and commercial AP departments pay on net terms by ACH.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Inspections billed as they happen
Quarterly fire pump and alarm checks repeat at each building's contract price, and annual sprinkler inspections are flagged by a yearly maintenance reminder. Either way, the invoice is created when the inspection is closed, so no visit slips through unbilled.
Recurring jobsDeficiency repairs separately
Repairs found during an inspection go to the property manager as a signed estimate, so the inspection invoice stays clean and the repair has its own approval.
Estimates and e-signaturesMonitoring fees every month
If you resell monitoring, the building owner signs up for the monthly fee from your portal, with Stripe charging it on schedule and sending a receipt.
PaymentsNet 30 and ACH for AP
Commercial clients get net 30 by default, their AP inbox gets a copy as a billing contact, and they pay by bank transfer with Stripe's fee capped at $5.
InvoicingWho owes for last quarter
The payments page shows the open amounts by age, and reminders follow automatically once an invoice passes its due date, so collections do not depend on memory.
ReportsFire protection billing software at a glance
What it does
- Inspection contracts per buildingInvoice on completion
- Monitoring fees monthlySubscribed in the portal
- Net 30 with remindersAP copied
- ACH for commercial clientsStripe fee capped at $5
What it doesn't do
- Inspection report forms (NFPA)Use your report tool
- AHJ compliance submissionsSubmit separately
- Contract renewal noticesSet a task to follow up
- QuickBooks syncCSV export
Smarfle vs ServiceTitan for fire protection
| Smarfle | ServiceTitan | |
|---|---|---|
| Entry plan | Solo $19, 1 user | From around $398 per user |
| Mid plan | Starter $99, 5 users | Quoted, plus modules |
| Payment links and auto-charge saved cards | Yes | Yes |
| Guided onboarding with an implementation contact | No | Yes |
| Prices published on the website | Yes | No |
Fire protection billing pricing
Inspection contracts, net terms and monitoring plans are on every plan; Starter seats five inspectors and office staff.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Questions inspection companies ask about billing
Is there billing software for fire inspection companies?
Can each building have its own contract price?
Can I bill monitoring monthly?
Does it produce NFPA inspection reports?
How are deficiency repairs billed?
Can AP get the invoices directly?
What happens when an invoice is late?
Does it remind me before a contract renews?
Try fire protection billing software free
14 days with every feature on your real fire protection work. No credit card.