Fire protection billing software
You inspect the same buildings every year and bill them like they are new customers. Smarfle holds each building's cadence and terms on the account, so a multi-site customer is billed as one relationship rather than a stack of unconnected jobs.
7 days free · No credit card · Built in Florida
$8,420
47
Acme Office Park
Monthly maintenance
$485
Riverside Apartments
Quarterly service
$1,200
Downtown Plaza
Monthly recurring
$320
West End Hotel
Bi-weekly contract
$680
Real Smarfle UI · Live data from your fire protection CRM
Why generic billing software fails fire protection owners
Generic billing tools weren’t built for fire protection. Smarfle was.
Generic billing software
What everyone else gives you
- Annual inspection contracts are billed by hand every year
- A corporate account with nine buildings receives nine documents
- An emergency repair is billed days after the visit
Smarfle for fire protection
Built for your actual workflow
- The agreement charges on its own cadence, so the contract outlives whoever sold it
- The buildings gather into one monthly document for their accounts team
- The finished job releases it with a way to pay attached
How fire protection billing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
The portfolio is recorded building by building
Every property under a customer carries its own inspection frequency and its own price, so a company with nine sites is one account with nine schedules rather than nine relationships.
- 2
Each due date produces its own work
The cadence on a building generates the visit when it falls due, so the inspection that earns the money is created by the agreement rather than by somebody's diary.
- 3
The completed inspection releases the charge
Money moves once the systems have actually been tested, which is what keeps a compliance contract from billing for work that has not happened yet.
- 4
The month closes as one document
Everything inspected across a customer's portfolio gathers into a single statement their accounts team approves once instead of nine times.
- 5
Renewals are prepared before they expire
The contract's own end date prompts the conversation while the relationship is live, rather than after a building has gone unattended for a quarter.
Where fire protection billing breaks down
The friction every fire protection owner recognizes.
The inspection calendar is the business
Every building has a date and the dates are what produce the revenue. Held in a spreadsheet one person maintains, the entire book depends on that person being there.
A portfolio customer is billed like nine strangers
One company, nine buildings, nine separate documents arriving at different times of the month. Their accounts department treats each of them as a new supplier relationship.
A lapsed cycle is your liability
A building that slips past its inspection date has a compliance issue and a reason to look for somebody to blame. Nothing in a paper diary prevents that from happening.
600 inspection cycles a year
Two hundred and sixty buildings inspected between one and four times a year is around 600 due dates that exist whether or not anybody is watching them. Missing one is a compliance problem before it is a revenue problem. Held on the account with its own cadence, each date produces its own work and its own charge.
260
Buildings under contract
1-4
Inspections a year each
~600
Cycles to track
Based on typical fire protection operations. Your numbers may vary.
Features powering fire protection billing
Each one a deep-dive in its own right.
Inspection intervals generate their own work
Annual, quarterly and monthly cadences produce the visit on schedule, so the calendar that the business runs on is the system rather than a wall chart.
Learn moreCertificates and reports stay on the building
Inspection reports, deficiency lists and the authority's correspondence sit on the account, so the paperwork a fire marshal asks for is already where you look.
Learn moreA portfolio bills as one customer
Nine buildings under one owner are one account with nine sites, which is why the statement arrives as a document rather than as nine separate asks.
Learn moreDevice and system detail as your own fields
Riser type, device count, hydrant class and the last five-year date are fields you define on the building rather than lines in a spreadsheet.
Learn moreFire protection billing software questions
Moving your fire protection billing software off another tool?
Most fire protection businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other fire protection tools
Smarfle ships billing software alongside the rest of your CRM.
Full fire protection CRM
The complete platform with everything else.
Fire protection scheduling software
Same fire protection CRM, focused on scheduling.
Fire protection dispatch software
Same fire protection CRM, focused on dispatch.
Fire protection invoicing software
Same fire protection CRM, focused on invoicing.
Billing software for other industries
Same billing engine, tuned for each vertical.
Try fire protection billing software free
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