Inspection contracts on schedule

Fire protection billing software

Fire protection billing software for inspection contracts that come around every year. Each scheduled sprinkler, alarm or extinguisher inspection bills its contract price when the technician closes it, monitoring fees renew on their own, and commercial AP departments pay on net terms by ACH.

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Fire protection company's receivables in Smarfle, showing net-terms invoices by age and the open balance for each commercial client
Commercial balances by age, from current to more than 60 days.

Inspections billed as they happen

Quarterly fire pump and alarm checks repeat at each building's contract price, and annual sprinkler inspections are flagged by a yearly maintenance reminder. Either way, the invoice is created when the inspection is closed, so no visit slips through unbilled.

Recurring jobs

Deficiency repairs separately

Repairs found during an inspection go to the property manager as a signed estimate, so the inspection invoice stays clean and the repair has its own approval.

Estimates and e-signatures

Monitoring fees every month

If you resell monitoring, the building owner signs up for the monthly fee from your portal, with Stripe charging it on schedule and sending a receipt.

Payments

Net 30 and ACH for AP

Commercial clients get net 30 by default, their AP inbox gets a copy as a billing contact, and they pay by bank transfer with Stripe's fee capped at $5.

Invoicing

Who owes for last quarter

The payments page shows the open amounts by age, and reminders follow automatically once an invoice passes its due date, so collections do not depend on memory.

Reports

Fire protection billing features

What it does

  • Inspection contracts per buildingInvoice on completion
  • Monitoring fees monthlySubscribed in the portal
  • Net 30 with remindersAP copied
  • ACH for commercial clientsStripe fee capped at $5

What it doesn't do

  • Inspection report forms (NFPA)Use your report tool
  • AHJ compliance submissionsSubmit separately
  • Contract renewal noticesSet a task to follow up
  • QuickBooks syncCSV export

Smarfle vs ServiceTitan for fire protection

SmarfleServiceTitan
Entry planSolo $19, 1 userFrom around $398 per user
Mid planStarter $99, 5 usersQuoted, plus modules
Payment links and auto-charge saved cards Yes Yes
Guided onboarding with an implementation contact No Yes
Prices published on the website Yes No
Full Smarfle vs ServiceTitan comparison Smarfle vs Service FusionSmarfle vs FieldPulse

Fire protection billing pricing

Inspection contracts, net terms and monitoring plans are on every plan; Starter seats five inspectors and office staff.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Fire protection billing questions

Yes. Recurring inspections bill on completion, and commercial accounts pay on terms by ACH or card.
Yes. Every recurring inspection carries its own price for that property.
Yes. The owner subscribes in your portal, and the fee is charged each month.
No. Use your inspection report tool and bill the visit in Smarfle.
Quote them on a signed estimate, then invoice the repair job when it is done.
Yes. Their address is added as a billing contact and copied on each invoice.
It is flagged overdue, and the client is reminded three times over the next two weeks.
No. Add a follow-up task on the client for the renewal date.

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14 days with every feature on your real fire protection work. No credit card.

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