Invoicing software for electrical owners

Electrical invoicing software

You front the permit and the parts, then wait to be paid for both. Smarfle keeps them on the job from the first visit and carries them onto the invoice at your price, so the money you laid out comes back with the labor rather than quietly staying out.

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Smarfle · Electrical Invoice

Invoice

INV-00142

Issued recently

Sent · awaiting payment

Bill to

Sarah Johnson

123 Oak Street, Orlando FL 32801

Labor. 2.5 hours @ $95/hr

$237.50

Parts. Replacement components

$142.00

Service call · diagnostic

$80.00
Total$459.50
Sent via email · PDF attached
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Real Smarfle UI · Live data from your electrical CRM

Why generic invoicing software fails electrical owners

Generic invoicing tools weren’t built for electrical. Smarfle was.

Generic invoicing software

What everyone else gives you

  • Parts and markup are entered by hand into an accounting package
  • A quoted price and a billed price are two documents nobody reconciles
  • There is no way to track a project across its stages
  • Permit fees fronted on the customer's behalf never make it onto a bill

Smarfle for electrical

Built for your actual workflow

  • Stocked items carry a cost and a markup, so the price arrives already worked out
  • The accepted estimate converts into the bill, so the customer is charged what they agreed
  • Each stage bills on its own document against the same parent job, and reporting rolls them up
  • Recorded against the job when they are paid, they reach the next document automatically
Step-by-step

How electrical invoicing works in Smarfle

From the first touch to the closed loop. No missing pieces.

  1. 1

    Parts and hours logged at the panel

    Breakers, wire and fittings used, the hours worked and any permit fee are recorded against the job, with the customer's signature taken on site.

  2. 2

    Draft carries parts, labor and permits

    The document assembles from what the electrician logged, so a permit you fronted is on it rather than remembered a week later.

  3. 3

    Delivered before the van moves

    The customer receives it by email with a link in a text, and settles by card or bank transfer from where they are standing.

  4. 4

    Permits shown as pass-through

    What you paid the municipality appears as its own line described as pass-through, so it never reads as a margin you added.

  5. 5

    Large projects bill in stages

    A deposit, a mid-point and a final each raise their own document against the same job, so the cash arrives alongside the work rather than after it.

Where electrical invoicing breaks down

The friction every electrical owner recognizes.

✕

Permits are paid out of pocket and forgotten

A permit fee is settled with the municipality on a Tuesday and is supposed to reach a customer's bill. Whether it does depends on whoever writes the job up remembering a receipt in a glove box.

✕

Small parts eat the margin quietly

Connectors, boxes, breakers and wire pulled off the van on a service call are individually trivial. Across a month they are a number nobody has ever written down.

✕

A long job bills once, at the end

A rewire that runs three weeks is one payment on the last day, so the materials and the wages are carried by you throughout. The customer is not being difficult, nobody asked them earlier.

The math for electrical owners

Permits and parts you fronted

Take your last ten jobs and add up the permit fees and parts you fronted. Anything not on an invoice was a loan to the customer. Parts come off the work order with your markup already applied, and the permit is a line item you can keep on the job from the first visit.

90

Jobs a month

1 in 5

Permit or parts fronted

~18 a month

Fronted and unbilled

Based on typical electrical operations. Your numbers may vary.

Features powering electrical invoicing

Each one a deep-dive in its own right.

Quote the panel before the truck

A priced scope goes to the customer for acceptance, so an upgrade is authorized before anybody orders a load center.

Learn more

Stock priced once, not per job

Breakers, wire and fittings carry your cost and your markup, so a second-year apprentice prices a job the way you would.

Learn more

Photographs of the work behind the wall

Pictures taken before the drywall closes stay on the job, so an inspection question years later is answered from the record.

Learn more

Certificates and permits on the customer

Licenses, permits and signed inspections keep to the property, so a realtor or an inspector is answered rather than researched.

Learn more

Electrical invoicing software questions

Each stocked item carries a cost and the markup you set, so the price is applied when it is used on a job rather than worked out during data entry. A busy week and a quiet one produce the same number.
Yes, on its own line marked pass-through. What the municipality took then reads as money moved for the customer rather than margin you added, and that distinction is what prevents the question.
Bill each stage separately against the one job. You still see the project as a whole in reporting, but the cash does not all arrive on the final day of a three-week rewire.
A zero-value line with a plain description of what the warranty covered. The homeowner reads it as work you stood behind rather than as a mistake on a document they were not expecting.

Moving your electrical invoicing software off another tool?

Most electrical businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.

Smarfle vs JobberSmarfle vs Smith.aiSmarfle vs CallRailSmarfle vs Birdeye
See all alternatives →

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