Invoicing Software for Electrical owners

Electrical Invoicing Software

Electrical invoicing handles service call + project + warranty work all with parts auto-pricing + permit pass-through. Smarfle's mobile WO captures parts from inventory + permit fees as pass-through line items. Invoice goes out from the field; customer pays via Pay Now before electrician drives away.

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Smarfle CRM. Electrical Invoice

Invoice

INV-00142

Issued recently

Sent · awaiting payment

Bill to

Sarah Johnson

123 Oak Street, Orlando FL 32801

Labor. 2.5 hours @ $95/hr

$237.50

Parts. Replacement components

$142.00

Service call · diagnostic

$80.00
Total$459.50
Sent via email · PDF attached
Pay Now

Real Smarfle UI · Live data from your electrical CRM

Why generic invoicing software fails electrical owners

Generic invoicing tools weren’t built for electrical. Smarfle was.

Generic invoicing software

What everyone else gives you

  • QuickBooks invoicing requires manual entry of parts + markup
  • Permit fees require manual addition (often forgotten)
  • No project milestone tracking
  • No Pay Now link. Customer pays by check or call

Smarfle for Electrical

Built for your actual workflow

  • Inventory items with cost + markup auto-price on invoice
  • Permit fee line item with pass-through description added in seconds
  • Each milestone is a separate invoice tagged to project. Reports roll up
  • Every invoice ships with Pay Now button. Card + ACH
Step-by-step

How electrical invoicing works in Smarfle

From the first touch to the closed loop. No missing pieces.

  1. 1

    Tech completes service / install / repair

    Mobile WO captures parts used + labor hours + permit fees + customer signature.

  2. 2

    Invoice auto-pre-fills with parts + labor + permits

    Parts inventory auto-prices with markup. Permit fees added as pass-through line items.

  3. 3

    Customer gets email + SMS with Pay Now

    Branded PDF + Pay Now link. Customer pays card or ACH from phone.

  4. 4

    Project milestone invoicing

    Big project = milestone invoices (deposit / mid / final). Each tagged to project for cashflow tracking.

  5. 5

    Overdue invoices auto-chase

    Past-due invoices flip to Overdue on cron. Workflow auto-reminders fire at Day 7, 14, 30.

Where electrical invoicing breaks down

The friction every electrical owner recognizes.

✕

Parts markup not on the invoice

Tech installs $200 worth of parts, you bill at cost = no margin. Smarfle's parts inventory + markup fixes it.

✕

Permit fees forgotten

Permit fees should pass through to customer. Without a 'pass-through' line item, you absorb them.

✕

Project milestone invoicing inconsistent

Big project = milestone invoices. Without project tagging + milestone tracking you under-bill at the wrong times.

The math for electrical owners

From job-done to paid in 7 days, not 30

One-click invoice from completed WO + Pay Now link + auto-reminders shrinks the AR cycle from 30+ days to 7-10 days. Cashflow improves dramatically.

7-10d

AR cycle

30 sec

Invoice creation time

60-70%

Overdue rate drop

Based on typical electrical operations. Your numbers may vary.

Features powering electrical invoicing

Each one a deep-dive in its own right.

Parts auto-pricing from inventory

Breakers, wire, fittings in inventory with cost + markup. Tech logs part on WO, invoice auto-prices.

Learn more

Permit fees as pass-through line items

Add permit fee as separate line item with description ('Permit fee. Pass-through'). Customer sees it was passed through, not marked up.

Learn more

Project milestone invoicing

Each milestone (deposit / mid / final) is a separate invoice tagged to project. Reports show billing vs collected.

Learn more

Electrical Invoicing Software CRM questions

Inventory items have cost + markup. When tech logs the part on WO, Smarfle calculates customer price + auto-includes it on the invoice.
Yes. Add as a separate line item with description (e.g. 'Permit fee. City of Orlando'). Customer sees the fee was passed through, not marked up.
Each milestone = separate invoice tagged to the parent project. Reports show project-level billing vs collected.
Mark warranty line items as $0 with description 'Warranty work. Covered under [agreement]'. Customer sees work done + that it was covered.

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