Billing software for electrical owners

Electrical billing software

You price a commercial maintenance agreement annually and bill it whenever someone remembers. Smarfle puts the agreement on its own cycle with the terms held on the account, so predictable revenue starts behaving predictably.

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7 days free · No credit card · Built in Florida

Smarfle · Electrical Recurring Billing
Next 30 days

$8,420

Active subscriptions

47

Upcoming auto-charges

Acme Office Park

Monthly maintenance

$485

in 3 days

Riverside Apartments

Quarterly service

$1,200

in 12 days

Downtown Plaza

Monthly recurring

$320

in 18 days

West End Hotel

Bi-weekly contract

$680

in 5 days
Auto-charge enabled · Stripe Connect0.5% platform fee

Real Smarfle UI · Live data from your electrical CRM

Why generic billing software fails electrical owners

Generic billing tools weren’t built for electrical. Smarfle was.

Generic billing software

What everyone else gives you

  • Deposits are tracked between a payment processor and a spreadsheet
  • Collecting the balance means a phone call nobody wants to make
  • Annual maintenance billing slips in the weeks you are busiest
  • There is no way to see what a project billed against what it collected

Smarfle for electrical

Built for your actual workflow

  • A request with bank transfer on it clears without anybody reconciling two systems
  • The card stored at deposit is charged on completion in one action
  • The maintenance agreement charges on its own annual date
  • Reporting rolls each project's documents and payments into one figure
Step-by-step

How electrical billing works in Smarfle

From the first touch to the closed loop. No missing pieces.

  1. 1

    The deposit is set when the job is sold

    The share due before work starts is recorded on the project, so it is not negotiated again when the schedule is tight.

  2. 2

    Bank transfer moves the large sums

    A five-figure deposit is offered a route built for that size, so a project is not waiting on a check to be signed.

  3. 3

    The balance charges at completion

    The card that paid the deposit is used for what remains, which removes the collection call from the end of every job.

  4. 4

    Safety agreements renew on their date

    A yearly safety contract raises its own charge on the anniversary, which is what keeps an agreement sold at install from quietly expiring.

  5. 5

    Commercial accounts carry their terms

    A facilities customer inherits the terms held on their account, and what they owe is visible by age rather than by memory.

Where electrical billing breaks down

The friction every electrical owner recognizes.

✕

A deposit waits on a mailed check

A panel upgrade is scheduled and the crew is booked, and the job cannot start until something arrives in an envelope. Nobody is being difficult, the route was simply slow.

✕

Maintenance agreements are sold and abandoned

A commercial inspection contract signed after an install has a renewal date and no owner. It lapses in silence, and with it goes the reason that customer called you first.

✕

Cash is fine until two big jobs overlap

Materials for one build and wages for another, both carried before either bills. The business is profitable and short of money in exactly the same week.

The math for electrical owners

Maintenance agreements billed ad hoc

Commercial maintenance agreements are priced annually and billed whenever someone notices. Put the agreement on its own cadence with the terms on the account, and the predictable revenue starts behaving predictably.

70

Agreements held

4

Billing points a year

~280

Cycles to run

Based on typical electrical operations. Your numbers may vary.

Features powering electrical billing

Each one a deep-dive in its own right.

Safety inspections recur on schedule

An annual inspection due date produces its own message and its own visit, so an agreement sold alongside an install is still alive in year three.

Learn more

Panel details held on the property

Service size, panel make and the date of the last inspection sit as named fields, so a tech arriving for a maintenance visit knows the building before opening the van.

Learn more

Facility contacts pull their own copies

Whoever handles payments for a site can download what was billed without routing a request through your office.

Learn more

The month reads as a number

Billed, collected and outstanding sit together, so the health of a contract book is something you check rather than something you assemble.

Learn more

Electrical billing software questions

Put the request on the job with a date and bank transfer offered. On a deposit that size that is the difference between starting this week and waiting on an envelope.
Yes, using the card that paid the deposit. It takes the collection call off the end of every job, which is the point at which everybody involved is least interested in paperwork.
As an arrangement on the customer with its own renewal date, producing the visit as well as the charge. An agreement that generates no work is one the customer will eventually question.
Yes, billed against collected at project level. On a build running several weeks that is the number that tells you whether you are funding it, and it is usually not the number people watch.

Moving your electrical billing software off another tool?

Most electrical businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.

Smarfle vs JobberSmarfle vs Smith.aiSmarfle vs CallRailSmarfle vs Birdeye
See all alternatives →

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