Billing Software for Plumbing

Plumbing Billing Software

Service-call payment + install deposits + maintenance plans — plumbing billing covers all three with on-site capture + recurring auto-charge.

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Smarfle CRM - Plumbing Dashboard
Jobs Today

14

Awaiting Payment

$3,780

Collected This Week

$9,120

Open Emergency Calls

2

Recent Jobs

Nguyen Residence

Water Heater Replacement

In Progress

Riverside Apartment Complex

Main Line Drain Cleaning

Scheduled

Castellano Home

Bathroom Fixture Install

Completed

Where plumbing billing breaks down

The day-to-day friction every plumbing owner recognizes.

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Service call payment chased after the visit

Tech finishes the leak repair, customer says 'send me the bill'. With Pay Now link from the WO, payment lands before tech leaves.

✕

Water heater install deposit slow

$3K install needs 50% deposit. Pay Now + ACH lands the deposit same-day, install scheduled next morning.

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Maintenance plans not auto-billed

Customer signed up for annual drain maintenance — year 2 doesn't happen because billing is manual. Recurring auto-charge fixes it.

How Smarfle handles plumbing billing

Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.

Recurring billing on auto-pilot

Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.

Save card on file

Stripe Customer + saved payment method per client. After their first payment, future charges run off-session — no link to click, no card to re-enter.

Auto-charge saved cards

Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.

Stripe Connect (your account, not ours)

Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).

Automated overdue reminders

Smarfle auto-marks invoices overdue past due date and sends email reminders to the client. Workflow automation can fire SMS reminders too.

Learn more: Recurring billing on auto-pilot · Save card on file · Auto-charge saved cards
Top feature for plumbing

Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.

Service-call payment + install deposits + maintenance plans — plumbing billing covers all three with on-site capture + recurring auto-charge.

Property NotesFixture RecordsRepair HistoryBefore/After Photos

Other tools plumbing owners need

Smarfle is one CRM that ships billing software alongside everything else you run.

Plumbing CRM

The full CRM with everything else.

See it all

Plumbing Scheduling Software

Built into the same plumbing CRM.

Explore

Plumbing Dispatch Software

Built into the same plumbing CRM.

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Plumbing Invoicing Software

Built into the same plumbing CRM.

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Plans that grow with your plumbing business

All plans include a 7-day free trial. No credit card required.

Starter

Solo operators & small teams

$99/mo
  • Up to 3 users (1 owner + 2 techs)
  • Up to 100 clients
  • 1 GB storage
  • Unlimited work orders & invoices
  • Client portal
  • Scheduling calendar
  • Reports & analytics
  • Review requests
  • Voice AI receptionist (usage-based)
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 500 clients
  • 3 branch locations
  • 5 GB storage
  • Everything in Starter
  • AI email & SMS drafts
  • GMB rank tracking
  • Voice AI receptionist (usage-based)
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 1,000 clients
  • 10 branch locations
  • 20 GB storage
  • Everything in Professional
  • Priority support
  • Voice AI receptionist (usage-based)
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SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →

Plumbing Billing Software CRM questions

Create a service in Smarfle marked 'recurring' with an interval (weekly/monthly/quarterly/annually). When a client signs up via the portal or you generate the first invoice, Smarfle creates a Stripe Subscription on your connected Stripe account. Stripe bills the saved card automatically every cycle. Each successful charge auto-creates a paid invoice in your CRM.
Money goes straight to your Stripe account, not ours. We use Stripe Connect Express — Stripe holds the funds, transfers to your bank on your payout schedule. Smarfle never touches the money. You see the deposit in your bank within 2 business days (Standard payout) or instant (Stripe Instant Payout, fee applies).
Stripe automatically retries failed cards 3-4 times over a week. If all retries fail, Smarfle marks the subscription Past Due and emails the client a Stripe-hosted update-card link. Owner gets a notification too. The recurring invoice stays unpaid until the client fixes the card.
Tech generates invoice from the mobile WO + texts/emails to customer. Customer pays via Pay Now link on their phone — payment lands before tech drives away.
ACH for deposits over $1K — 0.8% capped at $5. Pay Now link in the deposit invoice supports both card + ACH.
Yes. Annual recurring service template. First invoice saves card, auto-charge handles renewals automatically.

Ready to run your plumbing business from one place?

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