Day passes and room bookings billed

Coworking invoicing software

Coworking invoicing software for the charges on top of membership. Day passes, meeting rooms booked by the hour and mail handling are invoiced from each booking, company accounts get one bill with copies to their office manager, and monthly memberships recur on their own.

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Coworking invoice example

A member company's month of extras, gathered on one invoice.

Smarfle · Coworking invoice

Invoice

CW-0612

Due in 7 days

Sent · awaiting payment

Bill to

Tidewater Analytics

Attn. office manager · Suite 4, Downtown Orlando

Boardroom booking

6 hrs

$270.00

Guest day passes

4

$100.00

Mail handling and scanning

1

$35.00
Total due$405.00
Emailed on the first of the monthPay now

Example with sample data

Rooms booked by the hour

Members and visitors book a meeting room online for the length they need. Each booking is priced by the hour, and its invoice is made when the booking is completed.

Online booking

A month of extras, one bill

Pick a company's room bookings and day passes for the month on one invoice, and the office manager receives a copy as their billing contact.

Invoicing

Memberships recur

Hot desk, dedicated desk and private office memberships are subscriptions members start in your client portal, so the monthly fee never waits on someone to send it.

Recurring plans

Day passes paid before arrival

Send a day-pass visitor the invoice when they book, and they pay with a card before arriving, so the front desk sees it paid.

Payment links

Coworking invoicing features

What it does

  • Hourly room bookings billedBooked online
  • Month of extras on one invoicePer company account
  • Recurring membershipsStarted in your portal
  • Office manager copiesAs billing contacts

What it doesn't do

  • Door access integrationUse your access system
  • Desk and floor plan mapsTrack desks in notes
  • Printing creditsBill printing as a line
  • Member community feedNot offered

Coworking invoicing pricing

Booking invoices and recurring memberships are on every plan; a single location fits on Starter at $99.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Coworking invoice questions

Yes. Room bookings, day passes and extras are invoiced, while memberships renew through the client portal.
Yes. They pick a room and a time online, and the booking bills by the hour.
Yes. Select its bookings and passes for the month on a single invoice.
Yes. Once a member subscribes in your portal, the desk or office fee renews monthly on their card.
No. Keep your access system; Smarfle handles booking and billing.
Yes. Price it as a service and add it monthly for the members who use it.
Yes. Set the company's account to ACH, and each transfer's Stripe fee is $5 or less.
Yes. Each location can be a branch, within your plan's branch limit.

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14 days with every feature on your real coworking work. No credit card.

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