Coworking Billing Software
Coworking billing is membership monthly auto-charge + room booking overage + guest passes. Each is its own line item but rolls into a single member invoice/statement.
7 days free · No credit card · Built in Florida
$8,420
47
Acme Office Park
Monthly maintenance
$485
Riverside Apartments
Quarterly service
$1,200
Downtown Plaza
Monthly recurring
$320
West End Hotel
Bi-weekly contract
$680
Real Smarfle UI · Live data from your coworking CRM
Why generic billing software fails coworking owners
Generic billing tools weren’t built for coworking. Smarfle was.
Generic billing software
What everyone else gives you
- Recurring billing requires Stripe + Zapier + a spreadsheet
- No way to save customer cards for future auto-charge
- Failed payments don’t auto-retry or notify the customer
- ACH for big invoices means logging into 3 different tools
Smarfle for Coworking
Built for your actual workflow
- Failed member card causes silent churn
- Meeting room overage hits without warning
- Guest pass billing handled
- Built specifically for coworking businesses
How coworking billing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Customer signs up for recurring service
Via portal subscribe button or office-generated first invoice. Card saves to Stripe Customer.
- 2
Auto-charge runs on schedule
Daily cron processes recurring invoices, charges saved cards off-session. coworking owner sleeps; revenue lands.
- 3
Failed cards trigger retries + emails
Stripe auto-retries 3-4 times. If all fail, customer gets an email link to update their card. No manual chase.
- 4
Customer gets receipt + invoice instantly
Each successful charge fires a receipt email + creates a Paid invoice in Smarfle. Aging report stays clean.
- 5
Owner sees monthly recurring revenue
Subscription dashboard shows what's coming next 30 days. Cashflow forecasting actually possible.
Where coworking billing breaks down
The friction every coworking owner recognizes.
Failed member card causes silent churn
Card expires. Stripe declines. Member shows up + door denied. Member cancels in frustration. Without smart dunning, this is a top churn driver.
Meeting room overage hits without warning
Member's tier includes 8 hours/month. They use 12. End-of-month invoice has unexpected $400 line. They're upset because no notification.
Guest pass billing forgotten
Member invites 3 guests for the day. Front desk forgets to charge. End of month + you've eaten $90 in guest passes.
Cut AR by 80% on recurring revenue
Auto-charge saved cards for recurring service contracts. Failed payments auto-retry + email customer. The chasing-payments task disappears.
<24h
AR cycle (recurring)
70%+
Failed payments recovered
5-8h/wk
Hours saved chasing
Based on typical coworking operations. Your numbers may vary.
Features powering coworking billing
Each one a deep-dive in its own right.
Recurring billing on auto-pilot
Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.
Learn moreSave card on file
Stripe Customer + saved payment method per client. After their first payment, future charges run off-session. No link to click, no card to re-enter.
Learn moreAuto-charge saved cards
Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.
Learn moreStripe Connect (your account, not ours)
Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).
Learn moreCoworking Billing Software CRM questions
Other coworking tools
Smarfle ships billing software alongside the rest of your CRM.
Billing Software for other industries
Same billing engine, tuned for each vertical.
Try Coworking Billing Software free
7 days to test the full platform with your real coworking workflow. No credit card.
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