Memberships that bill themselves

Coworking billing software

Coworking billing software for memberships and the extras around them. Members choose a hot desk, dedicated desk or private office online and are charged each month, upgrades are prorated automatically, and meeting room hours and guest passes go on one monthly invoice per company.

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Coworking space billing in Smarfle with membership payments, monthly extras invoices and members past due
Membership charges and monthly extras for every member company.

Memberships members start

Hot desk, dedicated desk and private office are monthly plans. A new member picks one from your portal on their first day, pays by card, and each month's renewal sends a receipt.

Recurring plans

Upgrades and downgrades

A member moving from a hot desk to a private office switches plans from their account. The prorated charge is shown before they confirm, so the front desk does no math.

Client portal

Extras on one monthly invoice

Meeting room hours, guest day passes and mail scanning for a company land on a single invoice at month end, apart from the membership.

Invoicing

Past-due members

A declined membership renewal is flagged past due and the community manager is emailed, which is the time to talk before the access card is turned off.

Payments

Monthly recurring revenue

Each membership renewal is saved as an invoice, so revenue reports put memberships and extras side by side.

Reports

Coworking billing features

What it does

  • Monthly membership plansStarted online
  • Prorated plan changesShown before confirming
  • Monthly extras invoiceRooms, passes, mail
  • Past-due membership alertsEmail to staff

What it doesn't do

  • Door access shut-offThrough your access system
  • Meeting room credits per planBill room hours as used
  • Security deposits for officesInvoice them up front
  • Multi-location consolidated billingBill per branch

Coworking billing pricing

Memberships, extras invoices and plan changes are on every plan; each additional location can be a branch.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Coworking billing questions

Yes. Members start monthly plans online, and extras are invoiced once a month.
Yes. Plan switches happen in their account, with the prorated charge previewed.
No. Bill room hours as they are booked.
Yes. Room hours, passes and mail are gathered monthly.
The membership is flagged, and the community manager hears about it by email.
No. Access stays in your door system, which you update yourself.
Yes, as an invoice before move-in, recorded on the member's statement.
Yes. Every renewal is an invoice in your revenue reports.

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14 days with every feature on your real coworking work. No credit card.

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