Chiropractic invoicing software
Your treatment plan generates a stream of small documents and the patient stops opening them. Smarfle invoices the plan rather than the visit and separates the patient portion from the insurance portion, so what is owed today is one obvious number.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your chiropractic CRM
Why generic invoicing software fails chiropractic owners
Generic invoicing tools weren’t built for chiropractic. Smarfle was.
Generic invoicing software
What everyone else gives you
- A statement shows one figure with no insurance context
- A document after every visit fills a patient's inbox
- A patient has no idea how far into a plan they are
Smarfle for chiropractic
Built for your actual workflow
- Each line separates what a carrier covered from what the patient owes
- One monthly document gathers the appointments into something worth opening
- The line names the visit, and the running count sits on the patient record
How chiropractic invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Visit closed with what was actually done
Adjustments, modalities and any supplies used are recorded at the visit, so the charge reflects the appointment rather than a default.
- 2
Plan of care holds the visit count
The record knows how many visits the plan covers and how many are used, so the invoice can show progress instead of arriving without context.
- 3
Billed per plan, not per visit
Billing the course of care rather than each appointment stops a patient receiving a document every time they walk in.
- 4
Insurance and patient portions separated
The document distinguishes what a carrier is expected to cover from what the patient owes today, so there is one obvious number to act on.
- 5
Visits covered printed on the invoice
The patient can see which appointments the amount relates to, which answers the question before the front desk has to.
- 6
Payment link on the statement
The patient settles from their phone rather than at the desk with people waiting behind them.
Where chiropractic invoicing breaks down
The friction every chiropractic owner recognizes.
A visit is charged before anybody knows the split
What a carrier will cover and what the patient owes is not known at the desk. A figure quoted at checkout is a guess, and correcting it afterwards is a call nobody wants to make.
Every visit produces its own piece of paper
A plan of care is twenty appointments. Billed one at a time it is twenty documents, and the patient stops opening them somewhere around the fourth.
The front desk is the bottleneck
Checkout is where payment, rebooking and a question about a balance all land at once with people waiting. Whichever of those is slowest is the one that gets skipped.
2,900 documents or a few hundred
Two hundred and ten active patients on plans of twelve to twenty-four visits produces about 2,900 separate documents a year if you bill per visit. Billed per course of care instead, the same treatment produces a few hundred. That is the difference between a bill somebody reads and the third one they set aside unopened.
210
Active patients
12-24
Visits in a plan
~2,900
Invoices a year, per visit
Based on typical chiropractic operations. Your numbers may vary.
Features powering chiropractic invoicing
Each one a deep-dive in its own right.
Patient record holds the history
Visits, documents and what was charged sit under one patient, so a return after eighteen months does not start with somebody rebuilding a picture.
Learn moreIntake forms stored on the file
Signed intake and consent paperwork keeps to the patient, so the file is complete without a cabinet behind the front desk.
Learn moreAppointment reminders by text
A message from your practice number goes out ahead of the visit, so a plan of care is not undone by somebody forgetting a Tuesday.
Learn morePractice name on the statement
Your practice prints on what the patient receives, which matters when the document arrives at a home rather than being handed across a desk.
Learn moreChiropractic invoicing software questions
Moving your chiropractic invoicing software off another tool?
Most chiropractic businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other chiropractic tools
Smarfle ships invoicing software alongside the rest of your CRM.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
Try chiropractic invoicing software free
7 days to test the full platform with your real chiropractic workflow. No credit card.
Start Free Trial