Architecture scheduling software
Your drawing time and your site time compete for the same people, and site time always wins because it has a date on it. Smarfle blocks the studio days first and recurs the site visits, so production is defended rather than whatever is left over.
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Why generic scheduling software fails architecture owners
Generic scheduling tools weren’t built for architecture. Smarfle was.
Generic scheduling software
What everyone else gives you
- Production days are whatever is left after site visits
- A monthly site visit degrades to quarterly
- Stage dates live in a fee proposal nobody reopens
- A design review takes a week of emails to arrange
Smarfle for architecture
Built for your actual workflow
- Studio time is blocked before anything else is allowed in
- It recurs for every live project without being arranged
- Each phase is a dated item on the project
- The client books it from open time
How architecture scheduling works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
At appointment
Each stage of the work gets a window, so the fee structure and the calendar describe the same project.
- 2
Before anything else is allowed in
Production days are blocked, because a studio that does not defend its drawing time does not have any.
- 3
Monthly, on every live project
The site visit recurs rather than being arranged from scratch, which is what stops it silently dropping to quarterly.
- 4
When the client wants to review
They take a slot themselves instead of starting the email chain that precedes every presentation.
- 5
As a stage is signed off
The work behind it is dated, so the project moves without a planning session to decide what happens next.
Where architecture scheduling breaks down
The friction every architecture owner recognizes.
Site visits eat the drawing week
Production time is whatever is left after everything with a date on it, which means there is rarely any.
A monthly visit becomes a quarterly one
Nothing recurs it, so the commitment made at appointment quietly degrades over the life of the project.
Phase dates exist in a fee proposal
The stages were agreed in a document nobody reopens, so the calendar and the fee structure describe different projects.
Site visits against studio time
Drawing time and site time compete for the same people. Fifteen live projects with a monthly site visit is fifteen days a month out of the studio, which only works if the studio days were protected first.
15
Live projects
1
Site visits a month each
15
Studio days lost
Based on typical architecture operations. Your numbers may vary.
Features powering architecture scheduling
Each one a deep-dive in its own right.
Studio time is protected on the calendar
Drawing days are blocked, so a site visit cannot be booked into time that was already committed to production.
Learn moreSite visits recur by project
A monthly visit on a live project is generated rather than arranged each month.
Learn moreIssue dates and review gates are dated
Each milestone on a project carries the date it is due and the prompt that precedes it, held on the job rather than in a separate schedule document.
Learn moreClients book review meetings
A client picks a design review slot from availability instead of a chain of emails.
Learn moreArchitecture scheduling software questions
Moving your architecture scheduling software off another tool?
Most architecture businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other architecture tools
Smarfle ships scheduling software alongside the rest of your CRM.
Scheduling software for other industries
Same scheduling engine, tuned for each vertical.
Try architecture scheduling software free
7 days to test the full platform with your real architecture workflow. No credit card.
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