Client meetings and site visits

Architecture scheduling software

Architecture scheduling software for firms that split time between the studio and job sites. Prospective clients book a discovery meeting online, site measurements and construction administration visits go on each architect's calendar, and owners are reminded before design reviews.

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14 days free · No credit card · Built in Florida

Architecture studio calendar in Smarfle with meetings and site visits colored by team member
Team members in color for a week; the visible appointments belong to a cleaning company.

Discovery meetings online

Consultation mode lets prospects book a first meeting. Project type, lot address and budget range are booking questions, so you arrive with the zoning already checked.

Online booking

Site visits on the calendar

Existing-conditions measurements and construction site observations are appointments with the address, so the team can see who is out of the studio.

Calendar scheduling

Design review meetings

Schematic and design development reviews are booked with the owner, who is reminded the day before and on the day.

Client records

Construction administration

Weekly or biweekly site meetings during construction repeat on the agreed day until the project closes.

Recurring jobs

Reschedules without email chains

When a review moves, the owner receives the new time automatically instead of a third round of emails.

Automatic texts

Architecture scheduling features

What it does

  • Discovery meeting bookingConsultation mode
  • Site visits with addressesOn each calendar
  • Recurring site meetingsWeekly or biweekly
  • Owner notified of changesText or email

What it doesn't do

  • Phase deadline trackingUse follow-up tasks
  • Multi-attendee scheduling pollsCoordinate outside Smarfle
  • Video meeting linksAdd your link to notes
  • Consultant calendarsShare dates directly

Architecture scheduling pricing

Every plan covers meeting booking, site visits and reminders; a five-person studio fits on Starter.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Architecture scheduling questions

Yes. Prospects book discovery meetings online, and site visits and reviews sit on each architect's calendar.
Yes. Consultation mode lets them choose a time and describe the project.
Yes. Weekly or biweekly site meetings recur until you stop them.
No. Coordinate group times outside Smarfle, then book the meeting.
No. Add follow-up tasks for each deadline on the client.
Yes. Owners get a message a day ahead and again on review day.
No. Paste your video link into the notes yourself.
Yes. Site visits show on each person's calendar with the address.

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14 days with every feature on your real architecture work. No credit card.

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