Client meetings and site visits
Architecture scheduling software
Architecture scheduling software for firms that split time between the studio and job sites. Prospective clients book a discovery meeting online, site measurements and construction administration visits go on each architect's calendar, and owners are reminded before design reviews.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
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Discovery meetings online
Consultation mode lets prospects book a first meeting. Project type, lot address and budget range are booking questions, so you arrive with the zoning already checked.
Online bookingSite visits on the calendar
Existing-conditions measurements and construction site observations are appointments with the address, so the team can see who is out of the studio.
Calendar schedulingDesign review meetings
Schematic and design development reviews are booked with the owner, who is reminded the day before and on the day.
Client recordsConstruction administration
Weekly or biweekly site meetings during construction repeat on the agreed day until the project closes.
Recurring jobsReschedules without email chains
When a review moves, the owner receives the new time automatically instead of a third round of emails.
Automatic textsInside the architecture scheduling software
What it does
- Discovery meeting bookingConsultation mode
- Site visits with addressesOn each calendar
- Recurring site meetingsWeekly or biweekly
- Owner notified of changesText or email
What it doesn't do
- Phase deadline trackingUse follow-up tasks
- Multi-attendee scheduling pollsCoordinate outside Smarfle
- Video meeting linksAdd your link to notes
- Consultant calendarsShare dates directly
Architecture scheduling pricing
Every plan covers meeting booking, site visits and reminders; a five-person studio fits on Starter.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Questions firms ask about client meetings
Is there scheduling software for architecture firms?
Can prospects book a first meeting online?
Can site meetings repeat during construction?
Can several people vote on a meeting time?
Does it track phase deadlines?
Are owners reminded before reviews?
Does it create video links?
Which architects are on site today?
More architecture software
Scheduling for design firms
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