Tree service billing software
Your annual prune agreements are renewals nobody is tracking, so they lapse quietly. Smarfle keeps the schedule and the price on the account, so next year's work is already on the books instead of depending on someone opening a spreadsheet.
7 days free · No credit card · Built in Florida
$8,420
47
Acme Office Park
Monthly maintenance
$485
Riverside Apartments
Quarterly service
$1,200
Downtown Plaza
Monthly recurring
$320
West End Hotel
Bi-weekly contract
$680
Real Smarfle UI · Live data from your tree service CRM
Why generic billing software fails tree service owners
Generic billing tools weren’t built for tree service. Smarfle was.
Generic billing software
What everyone else gives you
- A large removal waits on a check somebody has to remember to write
- Annual prune contracts are billed by hand every year
- Ten storm cleanups in a week means ten invoices to chase afterwards
Smarfle for tree service
Built for your actual workflow
- The document goes out from the job with card and bank transfer both offered
- The prune agreement renews on its own anniversary without a prompt
- Each job produces its own document with a way to pay before the crew leaves
How tree service billing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
The agreement names the season, not the visit
An annual prune or a multi-year plan is recorded with its month and its price, so next year's work exists before anybody phones about it.
- 2
A deposit secures the large removals
Work above a threshold you set takes money at acceptance, which is reasonable on a five-figure job for somebody you have met exactly once.
- 3
The anniversary produces the visit
The agreement generates the job when the season comes round, so the crew is scheduled by the arrangement rather than by a reminder in a phone.
- 4
Completion releases the balance
Money moves when the tree is down and the site is clear, which is the moment a customer is most willing to settle up.
- 5
Municipal and commercial run their own cycle
A city or a property manager bills on their terms and their purchase order, kept clear of residential work that pays on the day.
Where tree service billing breaks down
The friction every tree service owner recognizes.
Storm weeks generate a month of paperwork
Ten removals in four days, all urgent, all agreed verbally in driveways. The work is finished before anybody writes anything down and the collecting starts a week afterwards.
Annual prune agreements renew or they vanish
A customer who agreed to yearly maintenance will do it with whoever contacts them first. Nothing carries that agreement into the following spring on its own.
A large removal is a large number from a stranger
A five-figure job for a homeowner you met once, done in a day, collected afterwards. Very little about that arrangement is in your favor.
85 renewals, no prompt
Eighty-five annual agreements with one renewal date each is 85 prompts a year that only exist if somebody built them. A prune missed for a season is usually a customer gone for good, because the tree still got done by whoever called first. Held on the account with a date and a price, next year's work is already booked.
85
Annual agreements
1
Renewals a year
85
Prompts needed today
Based on typical tree service operations. Your numbers may vary.
Features powering tree service billing
Each one a deep-dive in its own right.
Agreements run as standing arrangements
An annual prune is held on the customer as a recurring arrangement, so year two exists in the system rather than in somebody's memory of last spring.
Learn moreDeposits request themselves on acceptance
An accepted estimate can trigger its own deposit request, so the money conversation on a large removal happens without a second phone call.
Learn moreSite risk notes travel with the crew
Access, power lines, drop zone and the neighbor who objects are recorded on the property, so the crew that arrives is not the crew that finds out.
Learn moreStorm work and contract work separate
Labels split the customers on an agreement from the ones who called after a storm, so an off-season offer goes only where it is welcome.
Learn moreTree service billing software questions
Moving your tree service billing software off another tool?
Most tree service businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other tree service tools
Smarfle ships billing software alongside the rest of your CRM.
Billing software for other industries
Same billing engine, tuned for each vertical.
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