Salon & barbershop invoicing software
You close out a chair and then separate the service, the retail and the tip by hand. Smarfle records them as three things at checkout, takes the product off stock and sends the receipt automatically, so Friday's numbers are a report rather than an evening.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your salon & barbershop CRM
Why generic invoicing software fails salon & barbershop owners
Generic invoicing tools weren’t built for salon & barbershop. Smarfle was.
Generic invoicing software
What everyone else gives you
- A document after every visit fills a regular's inbox
- Tips end up inside the service total and have to be unpicked on payday
- A client cannot see how far into a color package they are
Smarfle for salon & barbershop
Built for your actual workflow
- Service, retail and gratuity are recorded as three things at the chair rather than unpicked later
- What a client adds at payment is attributed to the stylist and kept outside revenue
- The stylist, the chair and the service are named on the line the client actually reads
How salon & barbershop invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Service closed at the chair
The stylist marks the appointment done from their phone and adds any retail sold as a second line, so the ticket is complete before the client stands up.
- 2
Charged from the card on file
The stored card is charged from the document, or a link goes out by email for a client who would rather pay that way. Card and bank transfer both work and the receipt follows on its own.
- 3
Gratuity recorded apart from revenue
Whatever is added at payment, or handed over in cash and entered by whoever took it, sits outside the service total, so what the business earned and what the stylist earned stay two different figures.
- 4
Retail deducted from the shelf
Products carry a cost, a sell price and a stock level, so using one on a client reduces the count and feeds the cost side of that job. The count is company wide rather than per chair.
- 5
Prepaid packages sold as signed quotes
The client accepts and signs the quote in their portal and the money is taken at that moment. When the last visit is done the amount already paid is credited against the closing document, with both signatures printed on it.
- 6
Chair by chair, week by week
Pick a date range and the Technician P&L lists what each stylist finished, what it earned, what their hours cost at their own rate, what retail went out and what was left. Gratuities are reported apart from all of it. The commission percentage stays yours to apply, because Smarfle stops at the numbers.
Where salon & barbershop invoicing breaks down
The friction every salon & barbershop owner recognizes.
The ticket is three things pretending to be one
A cut, a retail product and a gratuity all land in a single transaction at the chair. Separating them afterwards is somebody's Friday evening, and it is where the disagreements start.
Retail stock is counted twice a year
Product sells off a shelf beside the chair with nobody deducting anything. What is actually there, and what it earned, gets discovered at inventory.
A new stylist charges differently
Somebody starts on Monday and prices a service from what they were told rather than from a list. Two clients pay two amounts for the same forty minutes of work.
Three things, one transaction
One payment at the chair covers three different things, and somebody unpicks them later. Capture them separately at checkout instead. The receipt sends itself, the product leaves stock, and the weekly numbers become a report rather than an evening's work.
8
Chairs
9-14
Checkouts a day each
~600
Transactions to split a week
Based on typical salon & barbershop operations. Your numbers may vary.
Features powering salon & barbershop invoicing
Each one a deep-dive in its own right.
Appointments on one shared calendar
Every chair's day sits on one schedule, so a walk-in is fitted to whoever is genuinely free rather than to whoever happens to be asked.
Learn moreClients book from their phone
A booking page shows real availability with your buffers respected, so the shop stops losing evenings to voicemail.
Learn moreReminders before the appointment
A text from your own number goes out ahead of the chair, which is the cheapest thing you can do about an empty hour.
Learn moreThe review asked at the right moment
A message goes out after the cut, when somebody is happiest with how they look.
Learn moreSalon & barbershop invoicing software questions
Moving your salon & barbershop invoicing software off another tool?
Most salon & barbershop businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other salon & barbershop tools
Smarfle ships invoicing software alongside the rest of your CRM.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
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