Recruiting Billing Software
Placement fees + retainer-based billing + per-search project fees. Recruiting billing covers all three. Saved cards + ACH for big placement fees.
7 days free · No credit card · Built in Florida
$8,420
47
Acme Office Park
Monthly maintenance
$485
Riverside Apartments
Quarterly service
$1,200
Downtown Plaza
Monthly recurring
$320
West End Hotel
Bi-weekly contract
$680
Real Smarfle UI · Live data from your recruiting CRM
Why generic billing software fails recruiting owners
Generic billing tools weren’t built for recruiting. Smarfle was.
Generic billing software
What everyone else gives you
- Big placement fees ($15k+) collected slowly via check
- Retainer search billing inconsistent across engagements
- Replacement guarantee period tracking manual = forgotten obligations
Smarfle for Recruiting
Built for your actual workflow
- ACH via Pay Now lands placement fees next-day for 0.8% capped at $5
- Monthly recurring auto-charge handles retainer search fees on cadence
- Each placement has guarantee period; Smarfle reminds recruiter at expiration
How recruiting billing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Customer signs up for recurring service
Via portal subscribe button or office-generated first invoice. Card saves to Stripe Customer.
- 2
Auto-charge runs on schedule
Daily cron processes recurring invoices, charges saved cards off-session. recruiting owner sleeps; revenue lands.
- 3
Failed cards trigger retries + emails
Stripe auto-retries 3-4 times. If all fail, customer gets an email link to update their card. No manual chase.
- 4
Customer gets receipt + invoice instantly
Each successful charge fires a receipt email + creates a Paid invoice in Smarfle. Aging report stays clean.
- 5
Owner sees monthly recurring revenue
Subscription dashboard shows what's coming next 30 days. Cashflow forecasting actually possible.
Where recruiting billing breaks down
The friction every recruiting owner recognizes.
Placement fees collected slowly
$15K placement fee by check = 5-7 days. ACH via Pay Now lands next-day for 0.8% capped at $5.
Retainer billing inconsistent
Monthly retainer search fees should auto-charge. Manual = forgotten + lost revenue.
Replacement guarantee period not tracked
If candidate leaves in 90 days, you owe a replacement search. Without tracking, you forget the obligation.
Cut AR by 80% on recurring revenue
Auto-charge saved cards for recurring service contracts. Failed payments auto-retry + email customer. The chasing-payments task disappears.
<24h
AR cycle (recurring)
70%+
Failed payments recovered
5-8h/wk
Hours saved chasing
Based on typical recruiting operations. Your numbers may vary.
Features powering recruiting billing
Each one a deep-dive in its own right.
Recurring billing on auto-pilot
Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.
Learn moreSave card on file
Stripe Customer + saved payment method per client. After their first payment, future charges run off-session. No link to click, no card to re-enter.
Learn moreAuto-charge saved cards
Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.
Learn moreStripe Connect (your account, not ours)
Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).
Learn moreRecruiting Billing Software CRM questions
Other recruiting tools
Smarfle ships billing software alongside the rest of your CRM.
Billing Software for other industries
Same billing engine, tuned for each vertical.
Try Recruiting Billing Software free
7 days to test the full platform with your real recruiting workflow. No credit card.
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