Placement receivables collected
Recruiting billing software
Recruiting billing software for fees that are large and slow to arrive. Placement invoices carry net 30 terms and reminders, retained searches are billed in installments with their own due dates, and aging shows which client companies are holding your fees.
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- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
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Placement fees on terms
A placement invoice goes out on the start date with net 30 or whatever your agreement says. The hiring manager and accounts payable both receive it.
InvoicingRetained search installments
The first third is collected when the search agreement is signed. The second and final installments are invoiced at the shortlist and the offer, each tracked to payment.
Estimates and e-signaturesLarge fees by bank
On a $30,000 placement, Stripe's ACH fee is $5 while a card would cost about $870, so turn on bank transfers for every client company.
PaymentsFollow-up without friction
Unpaid placement invoices are followed up without you once they pass the due date, which protects the relationship with the hiring manager you want to work with again.
Automatic emailsFees held by clients
See how much is past 30 and 60 days and which client companies hold it, before you start their next search.
ReportsRecruitment billing software at a glance
What it does
- Placement invoices on net termsAP and manager copied
- Retained search installmentsEach with a due date
- ACH for client companiesStripe fee capped at $5
- Automatic overdue remindersAfter the due date
What it doesn't do
- Guarantee refund trackingNote it on the placement
- Contractor timesheet billingUse your staffing system
- Split-fee partner payoutsPay partners directly
- Multi-currency feesUS dollars only
Recruiting billing pricing
Placement invoices, installments and follow-ups are on every plan; online payments carry a 0.5% platform fee.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Questions agencies ask about placement fees
Is there billing software for recruitment agencies?
Can I bill a retained search in installments?
Can the hiring manager and AP both get invoices?
What does ACH cost on a placement fee?
Does it track guarantee refunds?
Can I bill contract staff hours weekly?
Are late placement fees reminded?
Can I see which clients owe the most?
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