Recruiting scheduling software
Every interview needs a candidate and a hiring manager free at the same hour, and finding it is most of your day. Smarfle has the client mark their hours once and lets candidates take a slot inside them, which collapses the whole negotiation into a click.
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Why generic scheduling software fails recruiting owners
Generic scheduling tools weren’t built for recruiting. Smarfle was.
Generic scheduling software
What everyone else gives you
- The hiring manager is asked their availability for every candidate
- Finding one shared hour takes an afternoon
- Interview rounds live in a recruiter's sent items
- A no-show is discovered when the manager is already waiting
Smarfle for recruiting
Built for your actual workflow
- They mark their hours once at the start of the process
- The candidate picks from inside those hours in a minute
- Each stage sits on the vacancy with its own date
- Both sides are reminded the day before
How recruiting scheduling works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Once, at the start of the process
The hiring manager marks the hours they can interview, instead of answering the same question for every candidate.
- 2
Each candidate, in a minute
They take a slot from inside those hours, which collapses a three-way negotiation into one click.
- 3
As the role progresses
First stage, second stage and final each sit on the vacancy with their dates, rather than in a recruiter's sent items.
- 4
The day before the interview
Both sides are reminded, because a candidate no-show costs the client's time and your relationship at once.
- 5
When somebody does not turn up
The next slot is offered immediately from the same place, rather than after a round of apologies and a rebuilt email chain.
Where recruiting scheduling breaks down
The friction every recruiting owner recognizes.
Finding one hour takes all afternoon
Two diaries have to align before anything can be arranged, and hunting for the overlap is where a consultant's day actually goes.
The hiring manager answers the same question each time
The same question goes to them again for every shortlisted person, which by Thursday is the fifth time that week.
An empty interview slot is remembered
Neither side was prompted. A manager who cleared their morning for an empty room remembers that far longer than they remember a good placement.
Interviews across two diaries
Thirty active roles at four interviews each is a hundred and twenty two-sided bookings a quarter. Every one needs two diaries to agree, and at three or four messages apiece that is most of a consultant's week spent arranging rather than recruiting.
30
Active roles
4
Interviews a role
120
Two-sided bookings
Based on typical recruiting operations. Your numbers may vary.
Features powering recruiting scheduling
Each one a deep-dive in its own right.
Two-sided interviews book from one link
A candidate picks from slots the hiring manager already marked free, which collapses the coordination into one step.
Learn moreEvery open role shows its stage dates
Interview rounds sit on the role with their own dates rather than in a recruiter's inbox.
Learn moreConsultant diaries read together
The whole desk's availability is one calendar, so a candidate is never offered a slot that is gone.
Learn moreBoth parties are reminded
Candidate and client get the confirmation and the reminder without a consultant sending them.
Learn moreRecruiting scheduling software questions
Moving your recruiting scheduling software off another tool?
Most recruiting businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other recruiting tools
Smarfle ships scheduling software alongside the rest of your CRM.
Scheduling software for other industries
Same scheduling engine, tuned for each vertical.
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