Intake calls and candidate interviews

Recruiting scheduling software

Recruiting scheduling software for agencies and independent recruiters. Hiring managers book an intake call from your website, candidate screens go on each recruiter's calendar, and both sides are reminded before interviews so fewer candidates disappear.

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Recruiter calendar in Smarfle with intake calls and candidate screens in a week
Recruiters in color across the week; sample appointments from a cleaning company.

Intake calls online

Hiring managers book a search intake in consultation mode, answering questions about the role, salary range and start date before the call.

Online booking

Candidate screens

Screening calls are booked on the recruiter's calendar with the candidate's details in the notes, so the day is visible at a glance.

Calendar scheduling

Client interviews

When the client wants to meet a candidate, book the interview on the placement with the time and location, and the candidate gets reminders.

Job management

Reminders that save placements

Candidates receive a text the day before and the morning of an interview, which keeps no-shows from costing you the search.

Automatic texts

Check-ins after the start

Monthly check-ins with a placed candidate through the guarantee period repeat on the calendar, so problems surface early.

Recurring jobs

Recruiting scheduling features

What it does

  • Client intake bookingConsultation mode
  • Candidate screens on calendarsPer recruiter
  • Interview reminders by textEvening and morning
  • Guarantee period check-insMonthly recurring

What it doesn't do

  • Candidate self-scheduling linksBook screens yourself
  • Interview panel coordinationArrange with the client
  • ATS calendar syncSeparate systems
  • Video interview linksSend your link

Recruiting scheduling pricing

Intake booking, interview reminders and check-ins come with every plan; Starter covers five recruiters.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Recruiting scheduling questions

Yes. Clients book intake calls online, and screens and interviews sit on recruiter calendars.
Not through a separate candidate link; book screens from the calendar.
Yes. They get a text the night before and on interview day.
No. Interviews are scheduled in Smarfle beside your ATS.
No. Agree times with the client, then book the interview.
Yes. Monthly check-ins recur until you end them.
Yes. Consultation mode collects the role details.
No. Share your own meeting link.

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