Evaluations and plan-of-care visits
Physical therapy scheduling software
Physical therapy scheduling software for clinics where most patients come two or three times a week. New patients book an evaluation online with their injury and goals, the plan of care turns into a weekly visit pattern on set days, and reminders keep attendance up through the last visit.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Evaluations online
A 60-minute evaluation and a 45-minute follow-up each have their own service. Patients new to the clinic book the evaluation and describe the injury, surgery date and goals.
Online bookingPlan of care on repeat
Twice a week for six weeks becomes two weekly series with the treating therapist, and you turn them off when the plan ends.
Recurring jobsAttendance through the last visit
Each visit is preceded by an evening text and a morning one, since dropped visits halfway through a plan are where outcomes suffer.
Automatic textsTherapist coverage
When a therapist is out, approved leave shows on the calendar so patients can be moved to a colleague ahead of time.
Team managementWellness after discharge
Set a 90-day check-in reminder at discharge, and former patients are invited back for a tune-up visit.
Maintenance remindersPhysical therapy scheduling software at a glance
What it does
- Evaluation booking with intakeInjury and goals
- Twice-weekly visit seriesTwo weekly series
- Visit remindersEvening and morning
- Post-discharge check-ins90-day reminder
What it doesn't do
- Authorized visit countsTrack in your EMR
- Gym equipment or room bookingSchedule by therapist
- Patient picks the therapistAssigned by the front desk
- Several patients per online slotOne per slot per location
Physical therapy scheduling pricing
Every plan covers evaluation booking, visit series and reminders; five therapists fit on Starter.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Questions clinics ask about plan-of-care visits
Is there scheduling software for physical therapy clinics?
Can I schedule two visits a week for six weeks?
Does it track authorized visits?
Can patients pick their therapist?
Do patients get reminders?
Can I invite patients back after discharge?
Can several patients share a time slot online?
Can therapists see their caseload for the day?
More physical therapy software
Scheduling for related practices
Try physical therapy scheduling software free
14 days with every feature on your real physical therapy work. No credit card.