Physical therapy scheduling software
An authorization covers a set number of visits inside a window, which makes your schedule and your paperwork the same problem. Smarfle books the whole episode at once and keeps the remaining count in front of the desk, so a course finishes before the approval expires.
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Real Smarfle UI · Live data from your physical therapy CRM
Why generic scheduling software fails physical therapy owners
Generic scheduling tools weren’t built for physical therapy. Smarfle was.
Generic scheduling software
What everyone else gives you
- Visits are booked a few at a time
- The approval expires with sessions still owed
- The remaining count lives in the paperwork
- A referral is offered a time tomorrow
Smarfle for physical therapy
Built for your actual workflow
- The whole authorized episode is placed at once
- The course is scheduled to finish inside the window
- It is a field in front of whoever is booking
- Every clinician's availability answers the call today
How physical therapy scheduling works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
At intake, the limit is recorded
How many visits are approved and by when goes on the record, because everything about the schedule has to fit inside that.
- 2
The same day
The whole episode is placed at once, so the course finishes before the authorization does rather than a fortnight after.
- 3
When a new referral phones
Every clinician's week reads together, so they are offered a real time on the first call instead of being called back.
- 4
Throughout the episode
Reminders keep it moving, because a course that stalls halfway needs a new referral and usually never restarts.
- 5
At every appointment
How many visits remain is in front of whoever is at the desk, so the last one is not a surprise to anybody.
Where physical therapy scheduling breaks down
The friction every physical therapy owner recognizes.
The authorization expires before the course ends
Appointments are made in twos and threes, so the window closes with treatment still outstanding and the patient has to go back to their physician.
Nobody at the desk knows how many are left
How many sessions are left is buried in the authorization letter, not on the screen the front desk is already looking at.
A referral waits for a callback
A new patient rings, nobody can see the clinicians' combined availability, and they are offered a time tomorrow instead of now.
Authorizations expire on a date
Three hundred episodes of care at twelve approved visits each is thirty-six hundred appointments, and every one of them expires. Booked a few at a time, the last two or three routinely fall outside the window that paid for them.
300
Episodes a year
12
Visits authorized
3,600
Appointments a year
Based on typical physical therapy operations. Your numbers may vary.
Features powering physical therapy scheduling
Each one a deep-dive in its own right.
An episode of care books as a block
Twelve authorized visits are scheduled together, so the course is complete before the authorization expires.
Learn moreAuthorization limits are fields
Visits approved, visits used and the expiry date sit on the patient where the front desk can see them.
Learn moreTherapists share one schedule
Every clinician's availability is in one view, so a patient can be offered a real time immediately.
Learn moreReminders keep the course going
Confirmations and reminders are what stop an episode stalling halfway through.
Learn morePhysical therapy scheduling software questions
Moving your physical therapy scheduling software off another tool?
Most physical therapy businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other physical therapy tools
Smarfle ships scheduling software alongside the rest of your CRM.
Scheduling software for other industries
Same scheduling engine, tuned for each vertical.
Try physical therapy scheduling software free
7 days to test the full platform with your real physical therapy workflow. No credit card.
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