Sessions and memberships billed
Personal training invoicing software
Personal training invoicing software for independent trainers and small studios. A single or partner session is billed once it is over, monthly memberships renew through your client portal, and a client who cancels inside your window can be charged on the card they saved.
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- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
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Personal training invoice example
A drop-in client's month of sessions, gathered on one invoice.
Invoice
PT-0742
Due in 3 days
Bill to
Marcus Bellweather
Client since March
One-on-one session, 60 min
6
Partner session, 45 min
2
Late cancellation
1
Example with sample data
Per session or per month
Drop-in clients pay after each session from a text, or get one invoice for the month's sessions. Members on a monthly plan are not billed per visit at all.
InvoicingMemberships on autopay
Two sessions a week for a monthly fee is a plan clients join in your client portal, then charged on schedule with a receipt each time.
Recurring plansLate cancels on the card
If your policy charges for a cancel inside 12 hours, add the fee to the client's next invoice or charge it to their saved card right away.
PaymentsStatements that settle questions
Each client has a statement listing the sessions billed, every payment and the open balance, so a question about last month is answered with one link.
Client recordsWhat the personal training invoicing software covers
What it does
- Invoice per session or monthClient's choice
- Monthly membershipsJoined in your portal
- Late cancel feesOn a saved card
- Client statementsSessions, payments, balance
What it doesn't do
- Session packs that count downSell a membership
- Workout and nutrition plansUse your training app
- Gym access controlUse your door system
- Trainer commission payoutsRevenue by trainer in reports
Personal training invoicing pricing
An independent trainer starts on Solo at $19; a studio with five trainers fits on Starter.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
What trainers ask about sessions and late cancels
Is there invoicing software for personal trainers?
Can I sell 10-session packs?
Can memberships renew automatically?
Can I charge for late cancellations?
Can clients book sessions online?
Does it build workout programs?
Can clients tip?
Do trainers see what clients pay?
More personal training software
Invoicing for related businesses
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