Sessions and memberships billed

Personal training invoicing software

Personal training invoicing software for independent trainers and small studios. A single or partner session is billed once it is over, monthly memberships renew through your client portal, and a client who cancels inside your window can be charged on the card they saved.

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Personal training invoice example

A drop-in client's month of sessions, gathered on one invoice.

Smarfle · Training invoice

Invoice

PT-0742

Due in 3 days

Sent · awaiting payment

Bill to

Marcus Bellweather

Client since March

One-on-one session, 60 min

6

$510.00

Partner session, 45 min

2

$130.00

Late cancellation

1

$40.00
Total due$680.00
Emailed at month endPay now

Example with sample data

Per session or per month

Drop-in clients pay after each session from a text, or get one invoice for the month's sessions. Members on a monthly plan are not billed per visit at all.

Invoicing

Memberships on autopay

Two sessions a week for a monthly fee is a plan clients join in your client portal, then charged on schedule with a receipt each time.

Recurring plans

Late cancels on the card

If your policy charges for a cancel inside 12 hours, add the fee to the client's next invoice or charge it to their saved card right away.

Payments

Statements that settle questions

Each client has a statement listing the sessions billed, every payment and the open balance, so a question about last month is answered with one link.

Client records

Personal training invoicing features

What it does

  • Invoice per session or monthClient's choice
  • Monthly membershipsJoined in your portal
  • Late cancel feesOn a saved card
  • Client statementsSessions, payments, balance

What it doesn't do

  • Session packs that count downSell a membership
  • Workout and nutrition plansUse your training app
  • Gym access controlUse your door system
  • Trainer commission payoutsRevenue by trainer in reports

Personal training invoicing pricing

An independent trainer starts on Solo at $19; a studio with five trainers fits on Starter.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Personal training invoice questions

Yes. Sessions, classes and memberships are billed and paid from the client's phone.
Not as packs that count down. Bill per session or sell a monthly membership.
Yes. After a client subscribes in your portal, the card is charged every month with a receipt.
Yes, under your policy. Add the fee to an invoice or charge it to the saved card.
Yes. They pick a time on your booking page, and the session bills when it is done.
No. Programming and tracking stay in your training app.
When you switch tips on in settings, card payments offer a tip.
No. Trainers see their sessions and clients, and the owner sees the money.

Try personal training invoicing free

14 days with every feature on your real personal training work. No credit card.

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