Training memberships that renew

Personal training billing software

Personal training billing software for trainers who sell memberships instead of chasing session payments. Clients choose a twice-a-week or three-times-a-week plan online and pay automatically each month, plan switches are prorated, and a missed renewal is flagged before their next session.

Start Free TrialSee the personal training CRM

14 days free · No credit card · Built in Florida

Training studio membership billing screen in Smarfle, with renewals, late cancel fees and client balances
Membership renewals and fees for every client.

Monthly training plans

Two sessions a week at $340 and three at $480 are monthly plans. A client picks one from your portal after the assessment, and the card renews each month with a receipt.

Recurring plans

Plan changes without math

A client training for a marathon moves to three sessions a week from their account, and the prorated difference is shown before they confirm.

Client portal

Late cancel fees

Clients outside a membership save a card through your link. When someone cancels inside your window, bill the fee and collect it from that card.

Payments

Missed renewals

A declined renewal is flagged in Smarfle and you get a message, so the conversation happens before the session, not during it.

Reports

Revenue by trainer

Studio owners see session and membership revenue in reports, and each trainer's productivity alongside it.

Reports

Personal training billing features

What it does

  • Monthly training membershipsChosen online
  • Prorated plan changesClient confirms
  • Late cancel fees on a cardUnder your policy
  • Declined renewal alertsEmail to you

What it doesn't do

  • Session counts per membershipTrack sessions on the calendar
  • Membership freeze for injuriesCancel and rejoin
  • Session pack expirySell memberships instead
  • Trainer payrollHours tracked, payroll elsewhere

Personal training billing pricing

Every plan includes memberships and cancellation fees, so an independent trainer can start on Solo.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
Start Free Trial

Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
Start Free Trial
Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
Start Free Trial

Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
Start Free Trial

SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Personal training billing questions

Yes. Clients choose monthly plans online, and the card renews automatically.
Yes. They move to another plan in their account with proration.
No. Sessions are on the calendar, but there is no counter per membership.
No. Cancel now, rejoin after recovery.
Yes. Bill it and take it from the client's saved card.
Smarfle marks the membership overdue and sends you a note.
Yes. Reports include revenue and productivity for each trainer.
Yes. A secure Stripe page reached from their link handles the cancellation.

Try personal training billing free

14 days with every feature on your real personal training work. No credit card.

Start Free Trial