Training memberships that renew
Personal training billing software
Personal training billing software for trainers who sell memberships instead of chasing session payments. Clients choose a twice-a-week or three-times-a-week plan online and pay automatically each month, plan switches are prorated, and a missed renewal is flagged before their next session.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
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Monthly training plans
Two sessions a week at $340 and three at $480 are monthly plans. A client picks one from your portal after the assessment, and the card renews each month with a receipt.
Recurring plansPlan changes without math
A client training for a marathon moves to three sessions a week from their account, and the prorated difference is shown before they confirm.
Client portalLate cancel fees
Clients outside a membership save a card through your link. When someone cancels inside your window, bill the fee and collect it from that card.
PaymentsMissed renewals
A declined renewal is flagged in Smarfle and you get a message, so the conversation happens before the session, not during it.
ReportsRevenue by trainer
Studio owners see session and membership revenue in reports, and each trainer's productivity alongside it.
ReportsPersonal trainer billing software at a glance
What it does
- Monthly training membershipsChosen online
- Prorated plan changesClient confirms
- Late cancel fees on a cardUnder your policy
- Declined renewal alertsEmail to you
What it doesn't do
- Session counts per membershipTrack sessions on the calendar
- Membership freeze for injuriesCancel and rejoin
- Session pack expirySell memberships instead
- Trainer payrollHours tracked, payroll elsewhere
Personal training billing pricing
Every plan includes memberships and cancellation fees, so an independent trainer can start on Solo.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
What trainers ask about membership billing
Is there billing software for personal training memberships?
Can clients change how often they train?
Does it count sessions used?
Can a client freeze for an injury?
Can I charge a late cancel fee?
What happens when a renewal is declined?
Can a studio see revenue per trainer?
Can clients cancel online?
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