Personal training billing software

Hold the expiry in a date custom field on the client and set a maintenance reminder ahead of it, so they get the nudge by email or SMS with the booking link. Whether an expired session is forfeited or rolled into a renewal is your policy, and the decision goes on the activity log so it is not somebody's word against yours six months later.

Yes. Virtual coaching is its own service with its own price, and a monthly coaching plan is a recurring subscription billed to the card on file. One client can hold an in-person block and a virtual subscription at the same time on one record, and both settle into the same Stripe payout.

Sessions beyond the contract are jobs you invoice on their own at the agreed rate. Smarfle will not spot the overrun for you, because there is no counter running underneath, so the monthly allowance goes in a custom field on the company record and the jobs on that record tell you where you stand.

Whether a no-show burns a session is your policy, and the answer goes on the job's activity log either way so the client can see it. If you charge for it, raise the fee as a service and invoice it, and you can take it from the card on file or send a payment link.

Yes. The technician role restricts a trainer to the clients and jobs assigned to them, and it keeps them out of invoices and pricing entirely. They see their own day, their own history and their own notes. Owners and managers see everyone.

Sell them as services. A one-off consultation is an invoice with a payment link, ongoing coaching is a recurring subscription billed to the card on file. Both sit on the same client record and land in the same Stripe payout, so there is one reconciliation rather than three.