Dermatology billing software
Your cosmetic memberships lapse on an expired card rather than on a decision. Smarfle retries the charge and prompts the patient to update it, so the member you already have stays a member.
14 days free · No credit card · Built in Florida
$8,420
47
Acme Office Park
Monthly maintenance
$485
Riverside Apartments
Quarterly service
$1,200
Downtown Plaza
Monthly recurring
$320
West End Hotel
Bi-weekly contract
$680
Real Smarfle UI · Live data from your dermatology CRM
Why generic billing software fails dermatology owners
Generic billing tools weren’t built for dermatology. Smarfle was.
Generic billing software
What everyone else gives you
- A package is sold and then tracked in somebody's head
- A membership lapses on an expired card without anyone noticing
- No-show fees exist in the policy and never on a bill
- Nobody knows which members are actually still paying
Smarfle for dermatology
Built for your actual workflow
- The package and its remaining sessions sit on the patient record
- The charge retries and the patient is prompted to update the card
- The fee is raised against the appointment that was missed
- Failed charges surface as they happen rather than at month end
How dermatology billing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
The course is agreed at consultation
Treatments, sessions and price are settled while the patient is in the room and recorded there, so nothing is re-quoted at session four.
- 2
Payment happens at the consult, not the treatment
Money is taken when the plan is agreed, or against a stored card afterwards, which keeps the procedure room about the procedure.
- 3
Each session draws against the record
What has been delivered and what remains stays visible to the practitioner and the patient, so neither is working from memory.
- 4
Recall dates generate their own prompt
A skin check due in twelve months produces a message on its date, so the follow-up rests on the record rather than on a patient remembering.
- 5
Dispensed product joins the same account
Skincare sold at the counter goes onto the patient's record rather than a separate till, so what they actually spend with the practice is one figure.
Where dermatology billing breaks down
The friction every dermatology owner recognizes.
Packages sold but never fully billed
The six-session series was sold at the consult, but sessions get rescheduled and card runs get missed. By session five nobody is sure what was actually charged.
Memberships churn on failed cards
A quarterly Botox membership dies quietly when the card expires. Without automatic retries and a dunning text, the patient does not even know she lapsed.
No-show fees exist on paper only
The policy says $75 for a missed consult. Charging it by hand means an awkward call, so it never happens, so no-shows never change.
Memberships churning on expiry
Most cosmetic memberships end because a card expired rather than because anybody chose to leave. Retry the payment, ask the patient to update it, and you keep a member you had already won.
260
Members
1-3%
Monthly declines
~5
At risk a month
Based on typical dermatology operations. Your numbers may vary.
Features powering dermatology billing
Each one a deep-dive in its own right.
The catalog separates a course from a plan
One is paid up front and consumed over months, the other renews. Pricing them as two products keeps a patient record honest about which one they hold.
Learn morePatients keep their own card current
A patient updates a failing card from their own account, which is the difference between a lapsed membership and a renewed one.
Learn moreCourse progress as fields you define
Sessions purchased, sessions used and the recall date are fields you set up, so what a patient is owed is on the record rather than in a book.
Learn moreRecalls and reminders send themselves
The prompt for a follow-up or a top-up treatment goes out on its own schedule, so a course that stalled is a message rather than a loss.
Learn moreDermatology billing software questions
Moving your dermatology billing software off another tool?
Most dermatology businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other dermatology tools
Smarfle ships billing software alongside the rest of your CRM.
Billing software for other industries
Same billing engine, tuned for each vertical.
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