Self-pay sessions, invoiced
Counseling invoicing software
Counseling invoicing software for therapists with self-pay clients. Each session is invoiced when it ends, or a month of sessions goes on one bill, and the client pays privately from a link instead of handing over a card at the end of an emotional hour.
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“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Therapy session invoice example
A month of weekly sessions gathered on one invoice for a self-pay client.
Invoice
CO-0518
Due in 7 days
Bill to
J. Okonkwo
Self-pay client
Individual therapy, 53 min
4
Example with sample data
Billing out of the room
The session ends without a payment conversation. The invoice arrives by email afterwards, and the client pays from the link when they are ready.
Payment linksA month on one bill
Put a client's sessions from the whole month on one invoice, which suits clients who prefer one charge and one statement over a weekly bill.
InvoicingSaved card with consent
Clients who want it can save a card through a secure link. The practice then charges the session invoice from the invoice page instead of sending it out.
PaymentsSliding scale by client
Keep a sliding-scale fee as its own service, such as a reduced 53-minute session, and use it on that client's appointments so the invoice is right every week.
Client recordsTherapist invoicing software features
What it does
- Invoice after each sessionSent by email or text
- Monthly invoice of sessionsSeveral sessions, one bill
- Saved card charged by the officeFrom the invoice page
- Sliding-scale feesAs separate services
What it doesn't do
- Insurance claimsUse your billing service
- Superbills for clientsCreate them in your EHR
- Good Faith Estimate formsUse your practice system
- Clinical notesKeep them in your EHR
Counseling invoicing pricing
Session billing comes with every plan. A therapist in solo practice pays $19 a month on Solo, and each emailed invoice costs a cent.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Questions therapists ask about session invoices
Is there invoicing software for therapists in private practice?
Does it create superbills?
Can I bill a month of sessions together?
Can I charge a saved card after each session?
Can I offer a sliding scale?
Does it provide Good Faith Estimates?
Does it store therapy notes?
Can a parent pay for a teen's sessions?
More counseling software
Invoicing for related practices
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