Self-pay sessions on autopay
Counseling billing software
Counseling billing software for private practices with self-pay clients. Each session's invoice is charged to the card the client saved at intake, monthly statements show every session and payment, and a late cancellation fee goes on the card under your policy, so money never comes up in the room.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Cards saved at intake
Include the card link in your intake packet. After each session the invoice is sent and the card covers it overnight, so the hour never ends with a payment conversation.
PaymentsMonthly statements
Clients open a private statement with every session invoice and payment, which helps when they track spending or ask their plan about out-of-network reimbursement.
Client portalLate cancellation fees
If your policy charges for cancellations inside 24 hours, invoice the fee and charge the saved card from it, consistently and without discussion.
InvoicingDeclines dealt with quietly
When a card is declined, the practice gets the reason in an email and a second attempt follows the next day, so the next session does not start with a billing issue.
ReportsNo insurance claims
Smarfle does not file claims or create superbills. In-network billing stays with your billing service or EHR.
Client recordsTherapy billing software at a glance
What it does
- Session invoices on a saved cardCharged the next morning
- Client statementsEvery session and payment
- Late cancellation feesCharged under your policy
- Decline alerts and retryRetried after a day
What it doesn't do
- Insurance claimsThrough your billing service
- SuperbillsThrough your EHR
- Good Faith EstimatesThrough your practice system
- Couples billing split two waysBill one payer
Counseling billing pricing
Every plan includes saved-card billing and client statements, and a solo therapist can practice on the $19 Solo plan.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Questions private practices ask about self-pay billing
Is there billing software for self-pay therapy practices?
Can clients be charged automatically after sessions?
Does it create superbills?
Can I charge a late cancellation fee?
Can clients see their sessions and payments?
Can couples split the fee?
And if the card is declined?
Does it handle in-network billing?
More counseling software
Billing for related practices
Try counseling billing software free
14 days with every feature on your real counseling work. No credit card.