Tastings, events and standing orders

Catering scheduling software

Catering scheduling software for kitchens that cook for events and offices. Couples book a tasting online, an event date is held once the proposal is signed and the deposit paid, and a law firm's Tuesday lunch repeats every week on the calendar.

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Catering calendar in Smarfle showing tastings, events and office lunches by staff color
Staff colors on a weekly calendar, with a cleaning company's jobs standing in.

Tastings online

Consultation mode turns your booking page into tasting appointments. Guest count, event date and dietary needs are booking questions, so the chef plans the menu ahead.

Online booking

Event dates held by deposit

When the couple signs the proposal and pays the deposit, the event is on the calendar for that date with the menu lines, so it cannot be promised twice.

Estimates and e-signatures

Standing office lunches

A weekly team lunch is a recurring job on the client's day, created two weeks ahead so prep and shopping lists can be planned.

Recurring jobs

Crew for each event

Each event gets a lead, and anyone on approved leave is flagged before you staff a Saturday wedding.

Team management

Venue and timing notes

Load-in times, the venue contact and kitchen access go on the event, so the crew lead has them on their phone on the day.

Job management

Catering scheduling features

What it does

  • Tastings booked onlineConsultation mode
  • Event dates held by depositsFrom signed proposals
  • Weekly office lunchesRecurring jobs
  • Venue and load-in notesOn the crew lead's phone

What it doesn't do

  • Kitchen production schedulingPlan prep separately
  • Staff shift schedulingAssign event leads only
  • Multiple events per time slot onlineBook events yourself
  • Rental equipment availabilityCheck your rental list

Catering scheduling pricing

Tastings, events and standing orders are included in every plan, with five staff logins on Starter.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Catering scheduling questions

Yes. Tastings book online, events are held by signed proposals and office lunches repeat weekly.
Yes. Consultation mode lets them pick a tasting time with guest count and date.
The signed proposal and paid deposit put the event on the calendar.
Yes. A recurring job places each lunch on the client's day.
No. Plan production outside Smarfle from the event list.
No. Assign an event lead to each event.
Yes, when you book them from the calendar; online booking is one per slot.
Yes. Load-in time and venue contact show on the event.

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14 days with every feature on your real catering work. No credit card.

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