Event crews and drop-offs

Catering dispatch software

Catering dispatch software for caterers sending crews to weddings and vans to office lunches on the same day. Each event lead has a column, drop-off orders are routed so lunches arrive warm, and bar service goes only to staff tagged with an alcohol server certificate.

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Catering dispatch board in Smarfle with the day's events and drop-offs by crew member
Swap the HVAC company's calls on this board for weddings and lunches.

Drop-off routes

Corporate lunches are mapped in delivery order for each driver, and the stop list is texted before the van is loaded.

Route optimization

Event leads by day

Saturday's board shows which lead has the wedding and who is free for the late reception. Drag a new booking to the open column.

Dispatch board

Bar and food handler tags

Tag staff with alcohol server or food handler certificates, and require the right one on Bar Service.

Team and skills

Venue notes

The loading dock, venue contact and headcount sit on the event, so the lead walks in knowing where to park.

Job management

Host updates

The lead taps On my way when the van leaves, and the host gets a text with your wording.

Mobile app for the field

Catering dispatch features

What it does

  • Drop-off delivery routesTexted to drivers
  • Event lead boardDrag to assign
  • Alcohol server tagsWarning on mismatch
  • Venue notes on eventsDock, contact, headcount

What it doesn't do

  • Full event staffingA job per server
  • Rentals per eventNote them on the event
  • Kitchen prep schedulePlan it separately
  • Live van trackingOn my way texts

Catering dispatch pricing

Delivery routes and the event board are on every plan; texting a driver's stop list costs 3 cents.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Catering dispatch questions

Yes. Event leads get a board column, and drop-offs are routed for drivers.
No. An event has one lead; book a job for each extra server.
Yes. Require the tag on Bar Service.
Yes. Each driver's lunches are ordered by drive time.
No. Plan prep in your kitchen tools.
No. Note linens and chafers on the event.
Yes. A text goes out as soon as the lead marks On my way.
No. Drivers tap statuses instead.

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14 days with every feature on your real catering work. No credit card.

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