Sales calls and client check-ins

Marketing agency scheduling software

Marketing agency scheduling software for agencies whose calendar is calls, check-ins and shoots. Prospects book a free strategy call from your website, each retainer client has a monthly reporting meeting that repeats, and content shoot days are booked for the specialist going on location.

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Agency calendar in Smarfle with strategy calls and client meetings colored by specialist
Specialists by color in week view, demonstrated with a cleaning company's jobs.

Strategy calls from your site

Consultation mode makes the booking page a sign-up for free strategy calls. Prospects share their website, monthly ad budget and main goal, so the call opens with real numbers.

Online booking

Monthly reporting meetings

Each retainer client's monthly results meeting repeats with their account specialist, so it is booked before the report is even written.

Recurring jobs

Shoot days on location

Photo and video shoots at a client's business are appointments with the address and a shot list in the notes, blocking the specialist's day.

Calendar scheduling

Fewer no-show prospects

Each prospect is nudged the night before the call and once more on the day, which cuts the no-shows that waste a sales afternoon.

Automatic emails

Calls answered while you present

The AI receptionist answers inbound calls during client meetings and proposes a strategy call for your approval.

AI receptionist

Agency scheduling features

What it does

  • Strategy call bookingConsultation mode
  • Monthly client meetings on repeatPer account
  • Shoot days with notesSpecialist's day blocked
  • Prospect remindersEvening and day of

What it doesn't do

  • Content calendarUse your content tool
  • Round-robin sales callsAssign after booking
  • Time zone choice for prospectsShown in your time zone
  • Video call linksAdd your own link

Smarfle vs GoHighLevel for agencies

SmarfleGoHighLevel
Entry planSolo $19, 1 userAgency-oriented, sub-accounts
Mid planStarter $99, 5 usersAgency-oriented, white-label
Job scheduling and dispatch Yes Yes
White-label accounts for agencies No Yes
Marketing funnels and campaign automation Limited Yes
Full Smarfle vs GoHighLevel comparison Smarfle vs HubSpotSmarfle vs Thryv

Agency scheduling pricing

Ten specialists fit on Professional, and every plan includes strategy call booking, recurring meetings and reminders.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Marketing agency scheduling questions

Yes. Prospects book strategy calls online, and client meetings repeat monthly.
Yes. Embed or link the booking page set to consultation mode.
No. Keep posts in your content tool; Smarfle schedules meetings and shoots.
No. Times are shown in your business time zone.
Yes. They recur with the account specialist each month.
No. Assign each call after it is booked.
Yes. Two reminders reach them before every strategy call.
Yes. Add it with the address and shot list.

Try agency scheduling software free

14 days with every feature on your real marketing agency work. No credit card.

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