Web Development Agency Billing Software
Monthly retainers + project fees + hosting/maintenance fees — web dev agency billing covers all three. Saved card + recurring auto-charge handle retainer + maintenance.
11
5
$8,400
82%
Evergreen Wellness
E-Commerce Redesign
Signal Analytics
SaaS Dashboard Build
Coastal Bistro
Restaurant Website
Hartley & Associates
Monthly Hosting + Maintenance
Where web development agency billing breaks down
The day-to-day friction every web development agency owner recognizes.
Monthly retainers billed manually = late
Manual monthly invoicing slips on busy weeks. Recurring auto-charge eliminates the chase.
Project deposits + milestones inconsistent
Big project = deposit + milestones. Without project tracking + milestone invoicing, you under-bill at the wrong time.
Hosting/maintenance fees not auto-billed
Monthly hosting fees should auto-charge. Manual = forgotten + lost revenue.
How Smarfle handles web development agency billing
Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.
Recurring billing on auto-pilot
Set up monthly, quarterly, or annual service plans. Customer signs up once, Smarfle bills the same card every cycle, no manual invoicing required.
Save card on file
Stripe Customer + saved payment method per client. After their first payment, future charges run off-session — no link to click, no card to re-enter.
Auto-charge saved cards
Daily cron auto-charges saved cards for recurring invoices. Owner gets confirmation email when payment lands; client gets a receipt. Failed cards trigger an email asking the client to update.
Stripe Connect (your account, not ours)
Money goes straight to your bank via Stripe Connect Express. We charge 0.5% platform fee on top of Stripe's 2.9% + 30¢. ACH for invoices over $1k drops to 0.8% (cap $5).
Automated overdue reminders
Smarfle auto-marks invoices overdue past due date and sends email reminders to the client. Workflow automation can fire SMS reminders too.
Recurring billing, auto-charge saved cards, Stripe Connect with 0.5% platform fee, automatic overdue reminders.
Monthly retainers + project fees + hosting/maintenance fees — web dev agency billing covers all three. Saved card + recurring auto-charge handle retainer + maintenance.
Other tools web development agency owners need
Smarfle is one CRM that ships billing software alongside everything else you run.
Plans that grow with your web development agency business
All plans include a 7-day free trial. No credit card required.
Starter
Solo operators & small teams
- Up to 3 users (1 owner + 2 techs)
- Up to 100 clients
- 1 GB storage
- Unlimited work orders & invoices
- Client portal
- Scheduling calendar
- Reports & analytics
- Review requests
- Voice AI receptionist (usage-based)
Professional
Growing service businesses
- Up to 10 users
- Up to 500 clients
- 3 branch locations
- 5 GB storage
- Everything in Starter
- AI email & SMS drafts
- GMB rank tracking
- Voice AI receptionist (usage-based)
Business
Multi-location operations
- Up to 30 users
- Up to 1,000 clients
- 10 branch locations
- 20 GB storage
- Everything in Professional
- Priority support
- Voice AI receptionist (usage-based)
SMS, email, AI, and voice are billed pay-as-you-go. See full pricing breakdown →
Web Development Agency Billing Software CRM questions
Ready to run your web development agency business from one place?
Join service businesses that book more jobs, get paid faster, and grow their reputation with Smarfle.
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