Care plans and project balances
Web development agency billing software
Web development agency billing software for the recurring revenue after launch. Hosting and care plans become subscriptions each client turns on from their portal login, upgrades to a bigger plan show the prorated change first, and milestone invoices from the build are followed up until the last one is paid.
A short tour of the screens this page describes. It is filmed with our demo pest control company, and every trade runs on the same screens.
- From $19/month
- 14-day free trial
- Same-day US support
“We run every customer conversation through Smarfle. Texts, emails and reminders are in one place, our customers love paying with Apple Pay, and when we are busy or closed the text bot answers new leads for us.”
Get the web development agency app
Hosting and care plans
Offer Basic Hosting, Care and Growth plans at monthly or yearly prices. Clients pick one online after launch, and the card renews automatically with an emailed receipt every time.
Recurring plansMoving up a plan
A client who wants monthly content updates switches from Care to Growth in their account and sees the prorated amount before confirming.
Client portalThe last milestone
Launch invoices are the ones that slip. Each carries a due date, and the client is nudged automatically once it passes, even after the site is live.
InvoicingFailed care plan payments
A declined renewal leaves the plan past due and sends you an email, so you decide whether the site stays on your hosting before the next bill.
PaymentsRecurring revenue in reports
Care plan charges are invoices too, so reports show recurring revenue next to project income each month.
ReportsWeb design billing software features
What it does
- Hosting and care subscriptionsMonthly or yearly
- Plan upgrades with prorationClient confirms
- Milestone balance remindersAfter the due date
- Declined renewal alertsEmail to the agency
What it doesn't do
- Hosting suspension on non-paymentDone in your host
- Domain renewal billingInvoice it yourself
- Prepaid hour blocksSell care plan tiers
- Multi-currency plansUS dollars only
Web agency billing pricing
Every plan includes care plan billing and milestone follow-ups, and a four-developer team fits on Starter.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
What studios ask about care plan billing
Is there billing software for website care plans?
Can clients upgrade their care plan?
Does it suspend hosting when a payment fails?
Can I bill domain renewals automatically?
Are unpaid launch invoices followed up?
Can I sell yearly hosting?
Do care plans show up in revenue?
Can clients cancel their plan?
Try web agency billing software free
14 days with every feature on your real web development agency work. No credit card.