Milestones and change requests
Web development agency invoicing software
Web development agency invoicing software for builds paid in milestones. Discovery, design, development and launch each go out on their own, change requests bill from the hours your developers log, and plugin licenses you bought are rebilled, while hosting and care plans recur every month.
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Web project invoice example
The development milestone of a site rebuild, with an approved change request and a license.
Invoice
WD-0310
Milestone 3 of 4
Bill to
Lakeshore Animal Hospital
Attn. hospital administrator · Clermont FL 34711
Development milestone
1
Change request, online booking form
8 hrs
Premium forms plugin, annual license
1
Example with sample data
Milestones from the signed proposal
The proposal goes out as an estimate with a deposit for discovery. Once signed, bill design, development and launch as separate invoices on the project.
Estimates and e-signaturesChange requests by the hour
Developers log time against the project with a note on the request. The next invoice picks up those billable hours, so scope creep is paid for, not absorbed.
Time trackingLicenses and services rebilled
Themes, plugin licenses, stock photos and a font subscription you bought are logged as project costs and billed back, so third-party spend is not lost.
Job expensesHosting and care plans
After launch, hosting and a monthly care plan move to a subscription paid through the client's portal account, while new feature work is quoted and invoiced as a project.
Recurring plansInside the web design invoicing software
What it does
- Milestone invoices per projectFrom a signed proposal
- Change requests from time logsBillable hours to lines
- Licenses and assets rebilledFrom project costs
- Hosting and care plansSubscribed in your portal
What it doesn't do
- Git or issue tracker syncLog time in Smarfle
- Invoices in other currenciesBilled in US dollars
- Hour bank drawdownBill hours as used
- Client approval of each hourReview lines before sending
Web agency invoicing pricing
Milestone billing, time tracking and care plans are on every plan; Starter fits a four-developer shop.
Starter
Small teams adding tools and growth
$99/mo
- Up to 5 users (1 owner + 4 techs)
- Up to 2,000 clients
Most Popular
Professional
Growing service businesses
$199/mo
- Up to 10 users
- Up to 5,000 clients
SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →
Questions studios ask about milestone invoices
Is there invoicing software for web development agencies?
Can I bill by milestone?
How are change requests billed?
Can hosting recur every month?
Can I rebill plugin licenses?
Does it sync with GitHub or Jira?
Can I sell prepaid hour blocks?
Can a client pay a milestone by ACH?
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