Exams, vaccines and procedures

Veterinary invoicing software

Veterinary invoicing software for small animal clinics and mobile vets. The exam, the vaccines and the medications sent home are invoiced from the visit, a dental or surgery estimate is approved with a deposit, and a large bill can be split into installments.

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Veterinary invoice example

An annual wellness visit for a dog, with vaccines and a parasite preventive.

Smarfle · Clinic invoice

Invoice

VT-5530

Due at checkout

Sent · awaiting payment

Bill to

Owen Brightman

Clermont FL 34711

Wellness exam

1

$68.00

Rabies and DHPP vaccines

2

$76.00

Heartworm test

1

$48.00

Parasite preventive, 6 doses

1

$94.00
Total due$286.00
Texted as the owner left the roomPay now

Example with sample data

Visit lines from your fee list

Exams, vaccines, tests and dispensed medications each carry your price. Vet techs add what the patient received, and the invoice is ready at checkout.

Services and pricing

Estimates for dentals and surgery

A dental cleaning with extractions goes to the owner as an estimate to sign, with a deposit. The approved lines become the procedure visit, and its invoice follows discharge.

Estimates and e-signatures

Medication stock and cost

Vaccines and preventives are stock items. Recording what a visit used deducts it from inventory at cost, so you see the margin in every exam room.

Inventory and parts

Installments for big bills

Split an emergency surgery bill into installments, each an invoice with its own due date that the owner pays online or you charge to their saved card.

Payments

Veterinary invoicing features

What it does

  • Exams, vaccines and meds as linesFrom your fee list
  • Signed treatment estimatesWith a deposit
  • Medication cost per visitFrom inventory
  • Installment invoicesDue dates of their own

What it doesn't do

  • Pet medical recordsUse your PIMS
  • Pet insurance claimsOwners claim directly
  • Controlled drug logsKeep them in your PIMS
  • Lab and imaging integrationAdd results by hand

Veterinary invoicing pricing

Visit invoices, estimates and inventory costs are on every plan; ten vets and techs fit on Professional.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Veterinary invoice questions

Yes. Exams, vaccines, medications and procedures bill from each visit, paid by text or at the desk.
Yes. They sign on the phone and can pay a deposit before the procedure.
No. Records stay in your practice management system; note the pet's name on the client.
Yes. Send the balance as installments, each paid online or charged to the saved card.
No. Owners submit claims with the paid invoice as their receipt.
Yes. Doses used on a visit come off inventory at cost.
Yes. Smarfle works on the phone, so the invoice is sent from the driveway.
No. Vet techs record what was given, and prices stay with the front desk.

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