Interior design invoicing software
You fund your client's furniture until the procurement deposit arrives. Smarfle invoices that deposit as its own document with a payment link and keeps supplier costs on the project, so the final reconciliation is a report rather than an evening with receipts.
7 days free · No credit card · Built in Florida
Invoice
INV-00142
Issued recently
Bill to
Sarah Johnson
123 Oak Street, Orlando FL 32801
Labor. 2.5 hours @ $95/hr
Parts. Replacement components
Service call · diagnostic
Real Smarfle UI · Live data from your interior design CRM
Why generic invoicing software fails interior design owners
Generic invoicing tools weren’t built for interior design. Smarfle was.
Generic invoicing software
What everyone else gives you
- Procurement deposits are funded out of your own account until someone invoices
- A furniture deposit is chased days later, by which time the supplier wants paying
- Design hours are written down after the fact, which means under-billed
Smarfle for interior design
Built for your actual workflow
- The deposit is its own document raised against the project at the point the order is placed
- It goes out with a link that takes bank transfer, so a large deposit clears in days
- Time logs against the project as it is spent and gathers into the next document
How interior design invoicing works in Smarfle
From the first touch to the closed loop. No missing pieces.
- 1
Design fee and procurement kept apart
The project record separates what you charge for design from what you are buying on the client's behalf, because mixing them is what creates the awkward conversations.
- 2
Hours logged against the project
Design time attaches to the project as it is spent, so revisions and sourcing trips are visible instead of disappearing into a flat fee.
- 3
Procurement deposits invoiced as their own document
The furniture deposit is its own invoice with its own payment link, so you are not funding a client's purchase out of your working capital.
- 4
Supplier costs recorded against the project
What you paid a supplier and what you are charging for it sit on the same project, so closing out a job is a matter of reading rather than assembling.
- 5
Final shows design, goods and paid
One document distinguishes the three, so the client can see the deposits they already made credited against the total.
- 6
Payment link on each stage
Every invoice carries its own way to pay, which keeps a long project from ending with several unpaid documents at once.
Where interior design invoicing breaks down
The friction every interior design owner recognizes.
Your account funds the client's furniture
An order placed with a vendor is paid by you and recovered whenever the client gets to it. Across nine live projects that is a credit line you never agreed to extend to anybody.
Design time disappears into a flat fee
Sourcing trips, revisions and site visits are the work. Priced as one figure at the start, none of it is visible, so the project that ate three months looks like the one that took three weeks.
Goods and services get confused
What you charged for design and what you bought on a client's behalf are different things. Presented as one figure, the client reads it and concludes the design fee was enormous.
$300k of somebody else's furniture
Nine live projects at fifteen to sixty thousand dollars of procurement each is up to three hundred thousand dollars of somebody else's furniture sitting against your account until deposits land. That is a credit line you extend without charging for it. A deposit raised as its own document closes the gap before the order goes in.
9
Live projects
$15k-60k
Procurement each
~$300k
Funded before deposits
Based on typical interior design operations. Your numbers may vary.
Features powering interior design invoicing
Each one a deep-dive in its own right.
Design hours logged as you work
Sourcing trips, revisions and site visits go in from a phone, so the time that disappears into a flat fee is at least visible when you price the next project.
Learn moreSupplier quotes held as documents
Vendor quotes, fabric specs and acknowledgements keep to the project, so a question about a lead time is answered without opening four supplier portals.
Learn morePhotographs of the installed room
Finished pictures stay on the project they belong to, so the portfolio and the paperwork end up being the same filing system.
Learn moreYour studio on every document
What a client receives carries your studio rather than a template, which matters more here than in trades where nobody looks at the invoice twice.
Learn moreInterior design invoicing software questions
Moving your interior design invoicing software off another tool?
Most interior design businesses arrive at Smarfle from one of the tools below. See a side-by-side comparison.
Other interior design tools
Smarfle ships invoicing software alongside the rest of your CRM.
Invoicing software for other industries
Same invoicing engine, tuned for each vertical.
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