Session fees, prints and balances

Photography invoicing software

Photography invoicing software for wedding, portrait and commercial photographers. The retainer that books the date is paid as the contract is signed, prints, albums and a second shooter are added as lines, and the balance invoice goes out weeks before the wedding.

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Wedding photography invoice example

A wedding balance billed a month out, net of the retainer, with an album added after the engagement session.

Smarfle · Photography invoice

Invoice

PH-0219

Due 14 days before the wedding

Sent · awaiting payment

Bill to

Cassie Moreau and Dev Patel

Wedding at Bella Collina, Montverde FL

Wedding coverage, balance after retainer

1

$2,300.00

Second shooter

8 hrs

$600.00

Lay-flat album, 30 pages

1

$750.00
Balance due$3,650.00
Emailed a month before the datePay now

Example with sample data

Retainer with the contract

Send the package as an estimate with your contract terms in the notes. The couple signs and pays the retainer on the phone, and the date is theirs.

Estimates and e-signatures

Prints, albums and add-ons

Albums, canvas prints, extra hours and a second shooter are services with your prices. Add them as the client chooses, and they join the shoot's invoice.

Services and pricing

Balance before the big day

Invoice the remaining balance with a due date two weeks ahead of the wedding. If it slips past, reminders follow and the invoice is marked overdue.

Payment links

Commercial shoots and usage

A product shoot bills the day rate, retouching hours and the usage license as separate lines, and the client's marketing team gets a copy of the invoice.

Invoicing

Photography invoicing features

What it does

  • Retainer at contract signingPaid with the signature
  • Prints and albums as linesFrom your price list
  • Balance due before the dateReminders if it slips
  • Usage and retouching linesFor commercial clients

What it doesn't do

  • Online gallery deliveryUse your gallery service
  • Print lab orderingOrder from your lab
  • Payment plans that charge themselvesSend each installment
  • Contract templatesTerms go in the estimate notes

Photography invoicing pricing

A photographer working alone needs only the Solo plan, and each card payment includes Stripe's fee and Smarfle's 0.5%.

Solo

Sole operators getting started

$19/mo
  • 1 user
  • Up to 500 clients
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Starter

Small teams adding tools and growth

$99/mo
  • Up to 5 users (1 owner + 4 techs)
  • Up to 2,000 clients
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Most Popular

Professional

Growing service businesses

$199/mo
  • Up to 10 users
  • Up to 5,000 clients
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Business

Multi-location operations

$349/mo
  • Up to 30 users
  • Up to 10,000 clients
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SMS, email, AI, and voice are billed pay-as-you-go. See every plan and usage rate →

Photography invoice questions

Yes. The retainer, add-ons and the balance bill from each shoot, with online payment.
Yes. Put the retainer on the estimate, and it is paid with the signature.
Yes, as separate invoices with their own due dates. They are not charged automatically.
Yes. Add them from your price list to the shoot, and invoice them.
No. Keep your gallery service for delivery and proofing.
Yes. Make the license a service or a line with your fee.
Yes. A business client can pay by bank, where Stripe's charge is $5 at most.
No. Photographers on your team see the shoot and the timeline, not the invoice.

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