Free template
Free Plumbing Invoice Template
From a leaky faucet to a 2am emergency, plumbing invoices need to be fast, clear, and easy to pay. This free plumbing invoice template separates the service call, labor, and parts, with room for emergency or after-hours pricing and clear terms. Fill it in, then download as Word or PDF or copy into Google Docs.
Click any field to fill it in. Line-item totals, discount and tax update automatically, and your work is saved in this browser as you type. Draw your signature at the bottom, then print, download, or copy.
| Invoice # | |
| Date | |
| Time on site | |
| Due date |
| Description | Qty | Rate | Amount | |
|---|---|---|---|---|
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 |
| Subtotal | $0.00 |
| Discount | $0.00 |
| Tax (%) | $0.00 |
| Total due | $0.00 |
How to use this invoice template
- 1
Add your details, the customer, where in the property you worked, and the hours on site.
- 2
List the service call, labor, and parts so the customer sees the full breakdown.
- 3
Add an emergency or after-hours line when it applies. Premium pricing for off-hours work is standard.
- 4
Set your payment terms and collect on site. Plumbing customers expect to pay when the work is done.
What a invoice should include
- Your plumbing license number and the permit reference if one was pulled
- The customer, the service address, and where in the property you worked
- An invoice number, the date, and the hours on site
- The service or trip fee
- Itemized labor and parts
- Any emergency or after-hours premium
- Subtotal, tax, the total, and which parts you warranted
Common invoice mistakes to avoid
- Not charging a service or trip fee
- Failing to price emergency and after-hours work at a premium
- Bundling parts and labor into one line
- Invoicing later from the office instead of on site
- No online-pay option, so payment drags
What happens after you send it
A invoice does its real work after it leaves your hands, and that part is not on the document.
The emergency premium survives on the record, not the argument
Nobody disputes an after-hours rate at eleven at night, and some dispute it in daylight. Times on site and the call type written on the invoice make it a fact rather than a claim, which is why the detail matters more here than in trades that work business hours.
Warranty calls arrive whether or not you warranted the part
When a fitting fails the customer calls the person who installed it. What decides whether that visit is paid is what the invoice said about who supplied the part. Writing it down at the time is a minute that saves an argument you would otherwise lose politely.
The customer you fixed at midnight is the one who recommends you
Emergency work produces the strongest referrals in the trade, and the moment to ask is while relief is fresh rather than a week later. Plumbers who bill the emergency and never mention the review are leaving the most valuable part of the job on the floor.
Stop filling in templates
Emergency calls and repairs do not wait for office hours, and neither should your billing. Smarfle builds the invoice from the job with parts and labor, collects card and ACH payment on site, and follows up on anything unpaid, so you get paid before you pull away from the curb.
Frequently asked questions
What should a plumbing invoice include?+
The fields are above. What plumbers leave off is the hours on site, and it matters most on the calls that carry a premium. A customer who sees the after-hours rate applied to a stated window accepts it. The same charge with no times attached is the one that turns into a phone argument.
Should plumbers charge a service call fee?+
Yes. Most plumbers charge a $75 to $150 service or trip fee, then bill labor and parts on top, with a premium for emergencies and after-hours. This template has lines for each.
How much do plumbers charge?+
A typical service call runs a $75 to $150 fee plus labor (often flat-rate per task), with parts on top. Drain cleaning runs $150 to $400 and a water heater install $1,200 to $3,500.
How should an after-hours plumbing call appear on the invoice?+
As its own line at the premium rate, with the time on site shown. A customer who called at eleven at night accepts the premium when they can see it applied to the hours it covers. Folding it invisibly into the labor rate is what turns a fair charge into a dispute.
Should I install a part the customer supplied?+
You can, and the invoice needs to say the part was customer supplied and carries no warranty from you. When that fitting fails in six months the call will come to you regardless, and a line on the paperwork is the difference between a paid return visit and an argument about it.
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