Free template
Free Quote Template
A quote is a firm price for a defined job, and a clear one builds trust and closes the sale. This free quote template presents your fixed price professionally, with a validity window and deposit terms so the client knows exactly what they are getting. Download it as Word or PDF, or copy it into Google Docs, fill it in, and send.
Click any field to fill it in. Line-item totals update automatically. Draw your signature at the bottom, then print, download, or copy.
| Quote # | |
| Date | |
| Valid until |
| Item / service | Description | Price | |
|---|---|---|---|
| Subtotal | $0.00 |
| Tax (%) | $0.00 |
| Total quoted price | $0.00 |
How to use this quote template
- 1
Add your business and the client's details, plus a quote number and dates.
- 2
List each service with a short description of what it includes and a fixed price.
- 3
Confirm the total and add tax if you charge it.
- 4
Set a validity window and deposit so the price does not stay open indefinitely.
- 5
Send it promptly. A fast, clear quote signals reliability and wins the job.
What a quote should include
- Your business and the client's details
- A quote number and date
- Each service with a fixed price and what it includes
- The total quoted price
- A validity period (for example, 30 days)
- Deposit terms and how the client accepts
Common quote mistakes to avoid
- Confusing a fixed quote with a flexible estimate
- No validity window while your costs keep rising
- Leaving out what the price does and does not cover
- No clear way for the client to accept the quote
- Slow delivery after the lead first comes in
Stop filling in templates
Retyping a quote for every prospect is slow and inconsistent. Smarfle builds quotes and estimates from your service list, sends them for online acceptance and deposit payment, and turns an accepted quote into a booked job, so your pricing is consistent and your follow-up is instant.
Frequently asked questions
How do I write a quote for a job?+
Use this free quote template. Add your business and client details, a quote number and dates, each service with a fixed price, the total, and terms (validity and deposit). Download it as PDF or Word and send it to the client.
What is the difference between a quote and an estimate?+
A quote is a fixed price you commit to for a defined job, while an estimate is an approximate figure that can change if the scope changes. Use a quote when you can stand behind a firm number.
How long should a quote be valid?+
Thirty days is standard. A validity window protects you from rising material or labor costs and creates gentle urgency for the client to decide. This template includes a validity line in the terms.
Can I download this quote template in Word or Google Docs?+
Yes. Download Word for an editable file, Print or Save as PDF to email, or Copy to clipboard to paste into Google Docs or Word. It is free and requires no signup.
Is there a faster way to send quotes?+
Yes. Smarfle generates quotes from your service list, sends them for online acceptance and deposit, and converts them into booked jobs automatically, so you never fill in a template by hand.
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